Senior Talent Acquisition Coordinator

Job Summary

The Senior Talent Acquisition Coordinator supports high-volume clinical and non-clinical hiring within a highly regulated healthcare environment. This role is responsible for coordinating recruitment activities, onboarding, internal job movements, and employee lifecycle documentation. Working closely with recruiters, Human Resources, Payroll, IT, department leaders, and union representatives, the position ensures hiring and internal transfer processes are executed accurately, efficiently, and in full compliance with applicable regulations and organizational policies.

Key Responsibilities

Recruitment Coordination & Hiring Support

• Support high-volume recruitment for clinical and non-clinical roles.

• Post and maintain job requisitions in applicant tracking systems and approved job boards in alignment with internal approval processes.

• Schedule interviews, coordinate logistics, and communicate with candidates and hiring teams.

• Serve as a primary point of contact for candidates throughout the interview and onboarding process.

• Track candidate progress and ensure timely movement through the hiring lifecycle.

Onboarding & New Hire Orientation

• Coordinate onboarding activities from offer acceptance through start date.

• Schedule and support recurring new hire orientation sessions, including preparation of materials and attendance tracking.

• Partner with HR Operations, IT, Payroll, and department leaders to ensure system access, payroll setup, and onboarding requirements are completed accurately and on time.

Internal Job Bidding, Transfers & Personnel Actions

• Manage internal job bidding processes in accordance with collective bargaining agreements.

• Coordinate internal transfers, promotions, and position changes.

• Prepare, track, and follow up on personnel action documentation to ensure timely approvals and accurate processing.

• Serve as a liaison between Talent Acquisition, HR Operations, and Payroll to ensure internal movements are correctly reflected in HR systems.

Compliance & Documentation

• Ensure recruitment and onboarding activities comply with federal, state, and local employment regulations.

• Track and verify licensure, certifications, background checks, health screenings, and other pre-employment requirements.

• Maintain complete, audit-ready recruitment and onboarding records in accordance with healthcare and regulatory standards.

• Adhere to union, contractual, and organizational guidelines throughout hiring and transfer activities.

HR Systems & Data Management

• Maintain accurate candidate and employee records in applicant tracking and HR information systems.

• Generate recruitment and onboarding reports to support operational tracking and compliance.

• Identify and resolve data discrepancies in collaboration with HR Operations.

Process & Stakeholder Support

• Support standardized recruitment and onboarding procedures and contribute to continuous process improvement initiatives.

• Provide professional, service-oriented support to candidates, employees, and internal stakeholders.

• Perform additional duties as assigned.

Qualifications

• Associates or Bachelors degree in Human Resources, Business Administration, Healthcare Administration, or a related field, or equivalent experience.

• Minimum of two years of experience in recruitment coordination, HR administration, or a related role.

• Experience supporting high-volume hiring in a healthcare or regulated environment preferred.

• Working knowledge of recruitment, onboarding, and employment documentation processes.

• Proficiency with applicant tracking systems and HR information systems.

• Strong organizational skills with exceptional attention to detail and accuracy.

• Ability to manage multiple priorities in a fast-paced environment.

• Demonstrated professionalism, discretion, and commitment to confidentiality.