Executive Assistant III

What you'll do...

• Calendar Management: Efficiently manage the CEO's schedule, including organizing internal/external meetings, offsites, and travel arrangements. Coordinate with Family Office assistant on external engagements.
• Prioritization: Help the CEO prioritize tasks, manage time effectively, and focus on key strategic initiatives.
• Meeting Preparation: Prepare agendas, take meeting notes, and follow up on action items from leadership meetings. Keep track of important deadlines and commitments.
• Project Coordination: Assist in coordinating and tracking various projects led by the CEO, ensuring timely completion and alignment with organizational goals.
• Information Management: Maintain confidentiality and organize sensitive information, documents, and emails. Prepare briefing materials for meetings and presentations in conjunction with the head of Strategy.
• Communication: Act as a primary point of contact between the CEO and internal/external stakeholders. Handle emails, calls, and correspondence with professionalism and discretion.
• Travel Arrangements: Coordinate travel logistics, accommodations, and itineraries for business trips, ensuring a seamless and comfortable experience for the CEO.
• Event Coordination: Support in organizing company events and special initiatives led by the CEO.

Who you are...

• Bachelor's degree
• Proven experience as an Executive Assistant, preferably in a fast-paced tech environment
• Understands priorities and exercises sound judgment to make appropriate trade-offs
• Must have strong business acumen, be well-organized, have great time management skills and ability to multi-task within a dynamic, start-up culture
• Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Proficient in the Microsoft Office Suite and Google Workspace. Experience with Slack and ClickUp a plus
• Cheerful demeanor with a positive and upbeat attitude. Ability to thrive in a dynamic and fast-changing startup environment
• Proactive, organized, multi-tasking individual who is self-directed
• Strong customer service orientation, with ability to handle both external and internal stakeholders with professionalism and maturity