Seasonal Clerk

Job Description and Duties

Now is your opportunity to join our dynamic and versatile team in the State's largest and most significant law firm in California. The California Attorney General's Office is looking for a motivated individual who is interested in gaining knowledge, building experience and growing within the department by assisting the legal support and docketing unit with administrative office procedures.

Under the supervision of a Legal Support Supervisor or Business Services Officer I, the Seasonal Clerk will provide light clerical and administrative assistance to members of the Docketing Unit, Business Services, Legal Support management, and/or regal secretarial teams. The Seasonal Clerk support to the Docketing Unit includes the use of multi-function equipment, case management system and other software applications to scan and convert paper documents to electronic format; open/close and setup electronic files; assemble/organize contents of case files; box and label files for shipping; request case files from the Department's offsite storage locations; prepare records transfer lists; file miscellaneous documents; pickup/deliver mail and legal case files to appropriate section, and assist with other clerical functions.

The Seasonal Clerk may provide coverage in the Executive Unit, various Business Services units, Legal Support management, and secretarial teams, as needed performing various tasks. May copy/scan documents; deliver supplies; coordinate building maintenance requests; maintain photo copier and maintenance reports; escort vendors; gather data and assemble report; health and safety matters; organizational projects; special projects; assembly of documents; schedule appointments; meetings; conference calls; prepare travel expense claims; create indexes of case files by reviewing exhibits and pleadings; and other administrative or clerical functions as needed.

You will find additional information about the job in the .

Working Conditions

This position does not offer tele-work and requires the Seasonal Clerk to be in-office.

Special Requirements

• Priority consideration will be given to any person receiving state public assistance under the CalWORKS program. Applicants who receive state public assistance need to identify their status as a CalWORKS recipient in the comment area on the application. Applicants must submit a verification of their CalWORKS eligibility status, which may include the most recent Notice of Action showing TANF eligibility or a copy of their last aid check stub. If verification is not submitted with the application, the application will not be processed. (Applicants may obtain verification from the CalWORKS program)

• Fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-504897) and the title of this position in the “Examination of Job Title(s) For Which You Are Applying” section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Excellent work habits, such as good attendance, dependability, punctuality, accurateness of work product and flexibility. Able to effectively and efficiently carry out assigned tasks independently or with moderate supervision, exercise good judgment and have strong communications skills, as well as the ability to interact effectively with all levels of staff and the public; demonstrate initiative and willingness to assume responsibility for identifying and resolving issues within span of authority; work well under pressure and meet short deadlines; and willingness to assume special projects. Efficiency in Adobe, Word, Excel, and Outlook are desirable.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Job-Related Information:

• Completion of a Civil Service Exam is not required to apply for this job.
• Applicants must be able to read and write English and do simple arithmetic computations.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - A Cover Letter is required and must be included.
  Important Information:

  Applicants are prohibited from using unauthorized materials or technology (e.g., internet search engines such as Google), or artificial intelligence software (e.g., ChatGPT, Jobscan, Kickresume, etc.) that might serve to aid them inthe application package.