HR Coordinator
Job Description:
Onsite Role
Position Summary:
Support employment eligibility verification processes for our client by executing I-9 form completion, document review, and record maintenance under direct supervision. Ensure compliance with federal requirements while learning HR operations fundamentals.
Key Responsibilities:
I-9 Processing:
Complete Section 2 of Form I-9 for new hires within required deadlines
Review and verify employee identity and employment authorization documents against USCIS List A, B, and C
Enter I-9 data accurately into HRIS system; attach supporting documentation
Flag incomplete or questionable documents to HR Operations Manager for review
Record Management:
Maintain organized I-9 files (electronic and/or physical) per retention guidelines
File documents consistently; ensure proper labeling and secure storage
Update tracking spreadsheets and monitor upcoming reverification deadlines
Respond to basic employee questions about I-9 requirements and escalate complex inquiries
Administrative Support:
Send reminder notifications to employees and managers about pending I-9 tasks
Assist with periodic file audits; pull requested records for review
Compliance & Learning:
Follow Client I-9 policies, procedures, and quality standards
Complete required training on immigration compliance, data privacy, and confidentiality
Maintain confidentiality of all employee information per Client standards
Education:
Qualifications Required:
Bachelor's degree or currently pursuing degree in HR, Business Administration, or related field; OR
1+ years administrative experience in HR, legal, compliance or similar environments
Strong attention to detail and ability to follow written procedures precisely
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