Accountant I (Specialist)

Job Description and Duties

Provides independent analysis for payroll accounts receivable. Prepares monthly reconciliation of payroll accounts receivable to Financial Information System for California (FI$Cal). Reconciles quarterly open item report with Human Resources Section (HRS). Establishes payroll accounts receivable.

Initiates monthly Code 35 payroll deductions for accounts receivable. Prepares input documents to correct Code 35 errors from SCO. Prepares documents to SCO for accounts receivable overpayments.

Researches accounts to locate errors and processes correcting documents.

Prepares SCO journal entries to record transactions to the appropriate general ledger accounts for initial document set-up, post the more difficult adjusting entries, post the report of collections to the appropriate accounts, monitor and track each open payroll accounts receivable document.

Researches open salary advance items listed on the monthly Revolving Fund Open Item Report. Provides current status information to HRS and the Risk Management Section.

Back-up for the following: processing credit card payments and electronic fund transfers for various accounts receivable billings; preparing the monthly reconciliation between the electronic transfer, the various accounts receivable systems, and the State Treasurer’s Office; and ensure proper recording to the appropriate income sources in the General Ledger.

Reconciles General Ledger Uncleared Collections miscellaneous account to ensure that items are being cleared in a timely manner.

Assists with monthly master payroll sorting, distributing and mailing.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

• Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent.

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. Th e SOQ must be typed , no more than two pages in length .

1. Describe your work experience, education, and/or training as it relates to this position. Include a list of your professional accounting courses taken in an accredited college or university.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Good organizational skills. Knowledge of accounting principles and procedures. Ability to communicate tactfully and effectively and with excellent customer service. Excellent computer skills and in depth knowledge of Excel and Word applications. Ability to work with others at all levels internally and externally. Excellent attendance, dependability and reliable.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-523665) and/or position number 388-071-4177-038 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications -
  A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Resumes in lieu of the SOQ will not be considered. Refer to the Special Requirement Section of this job posting for the SOQ questions.