Contracts Coordinator
Job Description
Job Description
Description:
The Contracts Coordinator serves as a key administrative support role, assisting with contract documentation, order processing, and record maintenance. This position helps ensure smooth coordination across customer, vendor, and internal teams.
Responsibilities
- Perform general administrative duties including answering phones, writing and answering emails, generating reports, preparing presentations, and assisting with ad-hoc tasks as requested.
- Conduct data entry tasks accurately and efficiently, maintaining records and databases.
- Complete vendor set-up and compliance documentation for customer accounts.
- Assist with reviewing, entering, and processing RFQs, Orders, and Returns (RMAs).
- Assist with Contracts projects, including updating records, organizing databases, and maintaining vendor folders as needed.
- Maintain a tidy and organized office environment.
- Bachelor’s degree required. Political Science, International Relations, and English are a plus.
- Experience in administrative support roles preferred.
- Proficiency in Microsoft Office Suite. Google Workplace is a plus.
- Strong communication skills, both written and verbal.
- Excellent organizational and time management abilities.
- Ability to prioritize tasks and work efficiently under pressure.
- Attention to detail and accuracy in data entry tasks.
- Ability to maintain confidentiality and handle sensitive information.
- Positive attitude and willingness to learn and adapt in a dynamic environment.
- Waveguide technician/component experience is preferred, but not required
- Engineering background is preferred, but not required
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