Creative Project Manager (Santa Monica)

About the Role

• We’re seeking a Creative Project Manager to bring structure, clarity, and momentum to a fast-paced in-house creative team. This role is less about enforcing rigid processes and more about enabling great work—keeping projects on track, priorities aligned, and teams focused on what matters most.
• You’ll sit at the center of creative operations, managing timelines, tracking deliverables, and ensuring projects move forward smoothly in a dynamic and sometimes ambiguous environment.

Key Responsibilities

Project Intake & Prioritization

• Manage incoming creative requests and ensure briefs are clear and actionable
• Define scope, timelines, and deliverables with stakeholders
• Prioritize work based on team capacity and deadlines

Project Tracking & Timeline Management

• Build and maintain project timelines across multiple initiatives
• Monitor progress and ensure deadlines are consistently met
• Identify risks, delays, and capacity issues early

Cross-Functional Communication

• Act as the primary liaison between creative teams and stakeholders
• Provide consistent project updates and status reports
• Ensure alignment across internal teams and external partners

Traffic & Resource Management

• Recommend resource allocation to leadership
• Balance workloads across internal teams and external vendors
• Proactively identify bandwidth constraints

Systems & Workflow Management

• Own and manage project tracking systems within Suite
• Maintain and enhance existing workflows (not replace them)
• Utilize formulas, linked sheets, and light automation
• Improve efficiency and reduce manual processes
• Ensure data accuracy and system integrity \

Event & High-Priority Project Support

• Support planning and execution of events and key initiatives
• Coordinate timelines and deliverables for high-impact projects
• Stay organized and adaptable in fast-moving situations

What Success Looks Like

• Clear visibility into the status of all active projects
• Deadlines are consistently met
• Improved team efficiency with reduced process friction
• Stakeholders feel informed and confident
• Scalable, streamlined workflows—even during peak periods

Required Qualifications

• 3-6 years of experience in project management, traffic, or production (agency, creative, or in-house preferred)
• Strong organizational skills with attention to detail
• Proven ability to manage multiple projects in a fast-paced environment
• Excellent communication and stakeholder management skills
• Proactive mindset with strong problem-solving abilities
• Ability to remain calm and adaptable under pressure
• Experience working in ambiguous or evolving environments
• Advanced proficiency in Suite (including formulas, data linking, and automation)
• Experience managing custom workflows or non-standard systems

Preferred Qualifications

• Experience supporting events, campaigns, or production-heavy teams
• Familiarity working with designers, editors, and creative vendors
• Experience with tools like Asana, Monday.com, Airtable, etc.

Work Environment

• This is a high-volume, fast-moving creative environment where priorities may shift—especially around major campaigns and events. We’re looking for someone who can bring structure without rigidity and thrive in an evolving landscape.

Additional Information

• This role requires ownership and optimization of an existing-based project management system
• This is not an executive assistant role; the focus is on creative project and workflow management

Why This Role Matters

• This role is critical to enabling the creative team’s success. By creating clarity, improving communication, and streamlining workflows, you’ll empower the team to focus on delivering exceptional creative work.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.