Sales Administrative Assistant | Full Benefits Included
- Provide administrative support to the Director of Sales and Sales team, including scheduling, calendar management, and meeting coordination.
- Answer and route calls and emails professionally; support timely follow-up to internal and external requests.
- Maintain organized electronic and paper files (contracts, account details, Banquet Event Orders support documents, correspondence, etc.).
- Order and maintain office supplies; support general office organization and cleanliness.
- Assist with preparation of sales materials, proposals, contracts, and presentations (PowerPoint, Word, PDF formatting).
- Coordinate and support site inspections, client visits, and familiarization tours, including itineraries and internal notifications.
- Support client gifting, amenities coordination, and welcome materials as appropriate.
- Assist with group resumes, internal distribution lists, and departmental communication needs.
- Maintain accurate account and activity records in sales/CRM systems (e.g., Delphi, Envision, Opera, or similar-property dependent).
- Support data entry, tracing, and account documentation to ensure clean pipelines and accurate reporting.
- Prepare routine reports and trackers (pace, production, call volume/activity, room blocks, and other departmental reporting).
- Serve as a liaison between Sales, Events/Catering, Revenue, Front Office, and other departments to support a seamless handoff and client experience.
- Support weekly sales meetings with agendas, notes, and action-item follow-up as assigned.
- Assist with promotional initiatives and coordination with Marketing as needed.
- Help coordinate logistics for trade shows, client events, and community/industry networking activities (as applicable).
- Perform other administrative tasks and projects as assigned to support departmental goals.
- Free Room Nights, Discounted and Friends & Family Room Rates
- Medical, Prescription, Dental, and Vision Insurance
- 401K with company match
- Paid vacation, sick days, new child leave, and personal day
- Paid Family Bonding Time and Adoption Assistance
- Tuition Reimbursement
- Free colleague meals during shift
- Employee Stock Purchase Plan
- Discounts at various retailers - Apple, AT&T, Verizon, Headspace, and many more
• Strong administrative skill set with prior experience supporting multiple managers; experience within the hotel or hospitality industry is preferred. • A true desire to satisfy the needs of others in a fast -paced environment. • Reliable, adaptable, and able to exercise discretion when handling confidential information. • Excellent verbal and written communication skills. • Proficient in Microsoft Word and Excel; experience with Canva and Envision is highly desirable. • Marketing experience is preferred. • Experience supporting contracts, proposals, group coordination, or event planning. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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