Analyst II

Job Description and Duties

**This is a re-advertisement. Candidates who previously applied do not need to re-apply. Your application package is on file.**

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Under the direction of the Deputy Chief, Hazardous Materials Section, the Analyst II will perform complex analytical tasks related to the management of the Hazardous Material Emergency Preparedness (HMEP) grant. Must be able to logically and creatively analyze and resolve governmental problems of an average complexity; gather and analyze data to develop and evaluate alternatives for a variety of administrative and program related areas, making recommendations to management of those alternates; communicate effectively orally and in writing, and function in an environment with demanding and changing priorities. Will work independently while maintaining a standard workload and responding to frequent short-term tasks. Responsible for coordinating, tracking, and analysis of various administrative activities associated with the HMEP grant programs and administrative functions related to agency standards and requirements. This requires being responsible for meeting regulatory and internal deadlines on all assignments.

The incumbent will be required to be proficient in various software tools and web-based applications including but not limited to, Lotus Notes, Microsoft Office Suite, Oracle Accounting Ledger System, Fi$Cal, Adobe, SharePoint, and WordPress. Will be required to maintain accounts with grants.gov and any other account(s) necessary to maintain grant funding.

You will find additional information about the job in the .

Working Conditions

In Office : This position supports and manages the day-to-day business operations for Cal OES which is handled in an office location. This is not considered a hybrid telework position.

DMV Pull Program : Participation in the DMV Pull Program is required. The position(s) require(s) a valid Driver’s License (DL). You must answer the questions addressing your DL on your application. Ensure you provide your DL number, class, expiration date, and any endorsements and/or restrictions.

Conflict of Interest (COI) : This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application ( do not note “see attached resume” in this section ). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems.
• Ability to develop and evaluate alternatives; analyze data and present ideas and information effectively.
• Ability to consult with and advise administrators or other interested parties on a wide variety of subject-matter areas.
• Ability to gain and maintain the confidence and cooperation of those contacted during the course of work.
• Ability to communicate effectively in writing and verbally with all levels of staff.
• Knowledge of Principles, practices, and trends of public and business administration, management, and supportive staff services such as budgeting, personnel, and management analysis.
• Knowledge of governmental functions and organization.
• Ability to collect, track and report data.
• Experience in providing quality customer service.
• Ability to develop reports using Excel and other software programs to assist staff to manage performance and Quality Control.
• Working knowledge and understanding of technical communication, information development process, writing principles and standards.
• Expert knowledge of Microsoft Word and document management practices. Proficient in MS Teams/SharePoint, Windows, Adobe Acrobat writer, Excel, PowerPoint.
• Attention to detail in work products.
• A demonstrated ability to take charge of projects, overcome obstacles, and move them to completion with minimal supervision.
• Excellent organizational skills, including a demonstrated ability to prioritize and work on a variety of tasks simultaneously and meet established deadlines.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

SOQ FORMAT INSTRUCTIONS :

• Question must be numbered in the SOQ
• 12 Point Arial font
• No more than 2 pages, single sided
• Name and correct Job Control (JC#) in the top left corner

PLEASE ANSWER THE FOLLOWING :

1. Describe your experience managing or administering complex grant programs. In your response, include how you ensured compliance with federal and state regulations, reviewed and analyzed applications or fiscal documents, coordinated with stakeholders, and resolved sensitive or complex issues. Provide specific examples and outcomes.

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.