Staff Accountant

City Wide Facility Solutions seeks a detail-oriented and motivated Junior Staff Accountant to support our growing accounting team. This role will be responsible for essential accounting functions, including Accounts Receivable (AR), Accounts Payable (AP), and General Accounting. The ideal candidate will have a passion for accuracy, a commitment to continuous improvement, and a collaborative approach to cross-functional teamwork. The position is based in San Diego, CA and the candidate is expected to work in the office five days per week full-time. Relocation assistance is not available.

Essential Functions:

Accounts Receivable (AR):

• Process and record customer invoices in a timely and accurate manner.

• Reconcile AR accounts, generate aging reports, and manage processes with internal teams.

• Monitor customer accounts for non-payment, delayed payments, and other irregularities.

• Partner with sales and customers to resolve AR issues, invoicing discrepancies, and/or any past-due invoices.

• Apply customer payments and manage credit memos and adjustments.

Accounts Payable (AP):

• Review, code, and process vendor invoices for payment.

• Verify the accuracy of invoices against purchase orders and receipts.

• Prepare and process payments with vendors and customers.

• Reconcile vendor statements and resolve discrepancies in a timely manner. 

• Respond to and resolve inquiries from vendors and internal staff. 

• Maintain vendor records according to regulatory guidelines and perform periodic audits of data to ensure regulatory compliance. 

General Accounting:

• Collaborate with cross-functional teams to provide accounting support and drive accurate and timely flow of transactions.
• Manage order processing activities and documentation related to invoices, purchase orders, customers, and suppliers.
• Participate in internal and external audits, providing necessary documentation and explanations.
• Ensure compliance with internal controls and accounting policies.
• Assist with ad hoc accounting projects and process improvement initiatives.

• Understanding of basic accounting principles and practices.
• Bachelor's degree in Accounting.
• 2+ years of experience in an accounting role with responsibilities in AR and AP.
• Effective communication skills, both written and verbal, with a customer-service orientation.
• Excellent attention to detail and strong organizational skills.
• Ability to handle sensitive and confidential information with integrity.
• Lean Six Sigma certification or equivalent is preferred but not required.

Tools/Software

• Proficiency in Microsoft Office Suite, particularly Excel. 

• Experience with ERP or accounting software (e.g., Business Central or similar)

City Wide Facility Solutions of San Diego is locally owned with the strength of a national franchise behind it. We have a strong tradition of mentorship and coaching. This position fits a defined accounting career path within our company. We offer a competitive compensation package with a guaranteed base salary and the opportunity to earn bonuses. Benefits include 3% Safe Harbor 401k contribution, company contribution to health, vision, dental, and life insurance, and generous PTO and paid holiday plan.

Salary = $70,000 -$80,000