Executive Assistant & Operations Coordinator

Solime Royal Hair is seeking a highly organized and proactive Executive Assistant & Operations Coordinator to support the Founder & CEO and help manage the day-to-day administrative and operational needs of a growing business.

This position is ideal for someone who enjoys creating structure, managing multiple priorities, and supporting a mission-driven organization. The successful candidate will serve as a trusted administrative partner while helping coordinate projects, recruiting activities, business operations, and company initiatives.

Key Responsibilities

Executive Support

• Manage calendars, appointments, and scheduling

• Coordinate meetings and follow-up communications

• Monitor and organize email communications

• Draft professional correspondence and meeting requests

• Maintain task lists, reminders, and deadline trackers

• Assist with travel arrangements and logistics when needed

Operations & Administrative Support

• Maintain contract, vendor, and project tracking systems

• Coordinate recruiting activities and interview scheduling

• Assist with onboarding and employee documentation

• Maintain digital filing systems and business records

• Support special projects and company initiatives

• Research vendors, service providers, and business resources

Qualifications

• High school diploma or equivalent required

• Associate's or Bachelor's degree preferred

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Ability to work independently and manage multiple priorities

• Professional judgment and discretion when handling confidential information

• Experience in executive support, administration, operations, project coordination, human resources, customer service, or related fields preferred

• Proficiency with Google Workspace and Microsoft Office preferred