Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations for a legal environment in Walnut Creek, California. This Long-term Contract position is ideal for someone who excels at keeping administrative workflows organized, managing multiple priorities, and providing dependable support across a busy office. The role involves handling document-heavy tasks, coordinating shared office resources, and helping maintain an efficient and well-organized workplace.

Responsibilities:

• Manage large volumes of office documents by copying, scanning, assembling, and binding materials with accuracy and attention to deadlines.
• Oversee incoming and outgoing mail, including sorting deliveries, preparing shipments, and coordinating receipt of packages.
• Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for the next use.
• Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.
• Work with external service providers to obtain supplies and schedule maintenance or support for office equipment.
• Use standard office machines and address basic operational issues to keep daily administrative activities moving smoothly.
• Provide general administrative support across the office, including receptionist-style assistance, inbound call handling, and data entry tasks.
• Help maintain an orderly office environment by supporting routine coordination needs and assisting with day-to-day administrative functions.

Qualifications:

• Previous experience in an administrative assistant, office support, or receptionist-focused role.
• Ability to manage document processing tasks efficiently in a fast-paced, high-volume setting.
• Strong organizational skills with the ability to handle multiple assignments and changing priorities.
• Comfortable answering inbound calls and providing attentive front-office support.
• Proficiency with data entry and standard administrative office procedures.
• Ability to operate common office equipment and resolve minor technical or equipment-related issues.
• Strong communication skills and a dependable, team-oriented approach to daily work.