Senior Litigation Secretary - Silicon Valley

Litigation Support / Legal Administrative Assistant

Our client is seeking a detail-oriented and highly organized Litigation Support Professional to join our team. This role plays a critical part in ensuring accuracy, compliance, and efficiency across legal document preparation, court filings, and office operations. If you thrive in a fast-paced environment and take pride in precision and teamwork, we encourage you to apply.

Key Responsibilities:

Document Preparation & Filing

• Prepare, proofread, and finalize motions, briefs, and legal filings
• Generate and format Tables of Contents (TOC) and Tables of Authorities (TOA) (Best Authorities preferred)
• Finalize documents using Acrobat Pro, including bookmarking and court-compliant formatting
• Apply advanced formatting using styles and tools such as CCC Macros
• Coordinate with paralegals to assemble exhibits, appendices, and supporting materials
• Ensure compliance with local, state, federal, and judge-specific rules

File Management & Collaboration

• Manage and organize documents within iManage/Litigation Library systems
• Support team workflows through shared inbox management and collaboration tools
• Coordinate with team members to ensure timely filings, including after-hours support when needed

What You Bring:

• Experience in litigation support, legal administration, or a similar professional environment
• Strong document formatting, proofreading, and organizational skills
• Familiarity with tools such as Acrobat Pro, Best Authorities, CCC Macros, and iManage (preferred)
• Working knowledge of court filing procedures and legal document standards
• Excellent communication and teamwork skills with a proactive, detail-driven mindset

Why Join Our Client?
You'll be a key partner in keeping legal operations running smoothly-supporting attorneys, enhancing team efficiency, and ensuring every detail is handled with precision. This role offers the opportunity to grow your skills, take ownership of impactful work, and contribute to a collaborative, professional environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.