Accounts Receivable Specialist

Description

Manages invoices, tracks payments, and ensures timely collections, while also maintaining accurate records. 

• Collections:
• Monitor the firm’s accounts receivable and identify overdue accounts.
• Contact customers with overdue accounts and attempt to either collect the overdue amount or negotiate a payment plan to collect it in installments.
• Lead meeting with sales team to address collection issues.
• Use credit bureau data, post office information, internet searches and other tools to try to locate customers who have moved or changed phone numbers.
• Maintain records of contacts and attempted contacts with delinquent account customers as well as records of any payments collected from the customer.
• Resolve customer issues and complaints concerning billing.
• Following up with clients on outstanding invoices.?
• Submit regular reports on the status of unpaid accounts and any repayment progress.
• Invoice Management:
• Generating and issuing invoices to clients timely.?
• Payment Processing:
• Monitoring incoming payments and ensuring they are applied correctly.?
• Reconciling payments to invoices.?
• Addressing payment discrepancies and resolving issues.?
• Record Keeping:
• Maintaining accurate and up-to-date client records.
• Keeping accounts receivable records up-to-date.
• Potentially involved in credit management, assessing creditworthiness, and setting credit limits.?
• Reporting and Analysis:
• Generating reports on accounts receivable.
• Analyzing payment histories and trends.
• Other Duties:
• May assist with month-end closing activities related to accounts receivable

Requirements

•  Speaking and listening skills 
• Multi-tasking and time management skills 
• Prioritization skill 
• Ability to work independently 
• Strong attention to detail but also have a desire to understand the big picture
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations 
• Must be able to effectively communicate with all levels of personnel. 
• Ability to effective and efficiently utilize company software in support of job requirements. 

• High school graduate with two to three years’ work experience.
• Two to Four years' experience handling the job responsibilities outlined above.