Accounting And Billing Assistant

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RSM Design is seeking a highly skilled and motivated Accounting and Billing Assistant to join our team. This role will be vital to supporting our financial operations and ensuring efficient, accurate accounting practices within the company.

Compensation:

$50,000 - $70,000 yearly

Responsibilities:

• Accounts Payable Management: Process and track financial transactions, ensuring accuracy and compliance with company policies.
• Client Account Support: Assist with client inquiries, billing, and account management, resolving discrepancies efficiently.
• Accounts Receivable & Billing: Process AR payments, make deposits, and monitor billing, ensuring timely and accurate transactions.
• Bank Reconciliations: Reconcile bank statements to maintain accurate financial records and identify any discrepancies.
• Audit & Reporting: Assist in preparing reports for vendors, W-2s, and worker's compensation, ensuring compliance with tax laws and company policies.
• Expense Verification & Processing: Review and approve employee expenses, ensuring proper documentation and adherence to company guidelines.
• Payroll Support: Assist with the processing of bi-weekly payroll, including 401(k) contributions and other benefits-related tasks.
• Business Property Tax Filing: Help with Business Property Tax renewals and filing to ensure timely compliance.
• Project Data Entry: Use BQE Core (or similar software) to enter and review project data for accuracy and completeness.
• Quality Control & Peer Review: Conduct thorough checks on project setups and other accounting tasks to ensure they meet our high standards.
• General Administrative Support: Provide accounting and administrative assistance as needed, including managing travel arrangements and supporting operational needs.

Qualifications:

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience: At least 5 + years of experience in accounting ideally within a project-based industry.
• Technical Skills: Proficiency with accounting software and tools is required, with hands-on experience in BQE Core or similar platforms strongly preferred. Strong Excel skills required.
• Accounting Knowledge: Solid understanding of accounts payable, general ledger processes, and financial reporting.
• Attention to Detail: Strong organizational skills with a commitment to accuracy and the ability to manage multiple tasks simultaneously.
• Communication: Excellent verbal and written communication skills, with the ability to interact professionally with clients, vendors, and team members.
• Proactivity & Problem Solving: Ability to take ownership of tasks, work independently, and identify opportunities for process improvements and efficiencies.
• Confidentiality & Integrity: Commitment to maintaining confidentiality and adhering to the highest standards of financial integrity.

About Company

RSM Design is an award-winning, international architectural graphics design firm. We specialize in branding, project visioning, graphic identity, wayfinding, signage design, architectural graphics, and placemaking. RSM Design's studios are located in Los Angeles, San Clemente, and Dallas.

Our company works at the intersection of graphic design and architecture, collaborating with clients, architects, and various consultants to choreograph the guest experience. The studio's project collaborations range in scope and scale from complex urban programs to small unique branding on high-profile domestic and international projects. Visit rsmdesign.com on our careers page for more information.