Office Technician

Job Description and Duties

Under the general supervision of the Accounting Administrator II, Supervisor, the incumbent is responsible for providing clerical support to the Departmental Accounting Office (DAO).

Duties Performed:
(Candidates must perform the following functions with or without reasonable accommodations.)

• Responsible for Departmental Accounting Office's (DAO) reception area which includes answering the DAO telephone using Microsoft TEAMS, screening calls and front desk visitors, directing them to the appropriate staff member, along with general clerical support.

• Oversee the DAO M ain mailbox and either respond to or forward information to appropriate level DAO staff for resolution.

• Open, review, sort, date/time stamp and distribute daily incoming mail.

• Scan and distribute incoming invoices to the Accounts Payable Unit.

• Coordinate with SCO daily couriers for distribution of interoffice mail.

• Responsible for routing updated AO-11 forms for approval and updating information to the master list for each division.

• Maintain daily cash log for checks received for DAO, scanning deposits for the Cash & Assets Management unit.

• Send notifications and release agency checks and payroll warrants to appropriate divisions.

• Scan and distribute Payee Data Records for vendor inclusion in the FI$Cal system to the ADM Services Office.

• Assist with formatting/editing Microsoft Office documents and spreadsheets.

• Coordinate repairs for DAOs two Biz Hub copiers with the Administrative Services Office (ASO).

• Distribute incoming facsimile transmission to addressee.

• Provide clerical support to other administrative units as needed.

• Assist with DAO filing, both computer-based and paper files as needed. purging old/antiquated information from files when directed.

• Make copies of documents when assigne, developing and/or maintaining filing system of all relevant DAO information.

• Update procedures as needed.

You will find additional information about the job in the .

Working Conditions

This position is located at The Emerald Tower on Capitol Mall, steps from Tower Bridge and is walking distance to the State Capitol. The building offers affordable monthly parking, employee gym access, an amenities center, and a beautiful mid-tower garden terrace. It is conveniently situated only blocks from Old Sacramento, numerous restaurants, a seasonal farmer’s market, and the Crocker Art Museum. Overlooking the Golden 1 Arena and Downtown Commons, the office is accessible from Sacramento Regional Transit’s light rail and bus systems, with convenient access to I-5, I-80, US 50 & US 99.

Special Requirements

A resume is required.

Take the required examination here: Office Technician (General) Examination

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of automated office equipment (e.g., copy machine, fax, personal computer, multi-line telephone, etc.),
• Knowledge of office practices and procedures (e.g., filing, answering telephones, receptionist duties, supply/equipment ordering, etc.)
• Ability to communicate in business English and correspondence.
• Ability to acquire, apply, and maintain knowledge of current office practices and procedures, screen mail, visitors, and telephone calls and take appropriate action.
• Ability to communicate professionally and effectively, verbally and in writing, work with and relate with other people and work as a team with co-workers and management to address and resolve issues.
• Ability to interpret and apply policies and procedures and take appropriate action
• Ability to work on multiple assignments and maintain confidentiality of sensitive information.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.