HR / Bookkeeper

Description

PCCC VISION

Palomar exists to reach the lost for Christ and pursue spiritual growth through the study of God's Word. As a staff team, we fulfill our mission by creating an uplifting , distraction-free , and Christ-centered camp experience for guests and staff.

We serve our guests through our Core Values: Ready to Serve , Ready to Host , Ready to Give . We build a healthy organizational culture by living according to our Organizational Behaviors: Operate with Kindness/Grace/Respect , Maintain Conversational Integrity , Take Personal Ownership , and Pursue Growth .

POSITION SUMMARY

The main responsibilities include (1) understanding and implementing all aspects of Human Resources for PCCC and its staff, and (2) maintaining and reporting accurate and complete financial records. 

Essential Duties and Responsibilities

• Must take part in the fire evacuation plan for the specific area assigned.
• The employee must accept the lodging from PCCC as a condition of employment in order to carry out responsibilities as outlined in the fire evacuation plan. The employee would not be able to perform this service without the lodging. (It is for the convenience of the employer.)

(1) Understanding and implementing all aspects of Human Resources for PCCC and its staff

a. Provides and processes all new-hire and termination paperwork, performance reviews, and other personnel documents.

b. Assists with onboarding new employees, including all paperwork for new hires.

c. Maintains up-to-date records and keeps confidentiality.

d. Manages all employee benefits and maintains communication with benefit vendors, including open enrollment in November.

e. Provides direction with any legislation updates that apply to PCCC

f. Posts and distributes all required information and notices.

g. Processes and submits payroll; distributes paychecks.

(2) Maintaining and reporting accurate and complete financial records

a. Manages daily financial transactions by recording and processing income, expenses, payments, and receipts.

i. Enters financial data into QuickBooks and generates deposits and enters deposit into QuickBooks.

ii. Ensures complete and current data in QuickBooks for financial reports.

iii. Communicates and confirms debit receipts with managers.

iv. Reconciles bank statements by regularly comparing bank statements with internal records to identify and resolve any discrepancies. 

v. Handles accounts payable and receivable, including tracking invoices, payments, and outstanding accounts while maintaining vendor and client relationships.

b. Prepares financial reports for the Executive Director and Lead Director.

c. Maintains Petty Cash; keeps track of what cash denominations are needed.

d. Prepares documentation for the board as directed.

e. Processes donations and provides all tax documents.

f. Prepares and processes required documentation including but not limited to payrate changes, OSHA 300a, workers compensation audit, depreciation and amortization, sales & use tax quarterly, W-9 requests, 1099 tax forms as needed, W-2 distributions, etc.

g. Assists with annual budget with emphasis on payroll spreadsheet.

h. Provides other information and forms as needed by group leaders.

• Keep regular, timely attendance while maintaining a clean, safe, and unobstructed workplace.

* These duties are not exhaustive; with consideration of the job requirements and employee’s skills, this job description may be amended at the discretion of the employee’s immediate supervisor.

Requirements

•  Demonstrates a personal relationship with God through Jesus Christ, exercising personal faith through consistent daily living in accordance to God’s Word.
• Understands the mission of Palomar Christian Conference Center and submits all other goals and desires to that main goal.
• Possesses a deep desire to serve the Lord in a Christian ministry and agrees with the PCCC Statement of Faith.
• Possesses strong attention to detail and organization while managing multiple priorities.
• Ability to accurately and efficiently record information, as well as identify and resolve discrepancies and financial issues.
• Handles sensitive financial information with professionalism.
• Is proficient in basic Microsoft applications (Windows, Office, etc.) and can confidently operate QuickBooks and payroll applications.
• Possesses excellent verbal and written communication skills.
• Possesses the interpersonal skills required to maintain positive relations with both staff and guests.
• Possesses excellent customer service skills and presents a professional appearance and demeanor.
• Is able to lift a minimum of 25 pounds.

Typical Work Schedule

• This position requires 40 hours per week, excluding summer months which could require additional hours.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel may be required by their immediate supervisor to perform duties outside of their normal responsibilities.