Accounting and Training Specialist

: Under the general direction of the Accounts Payable Supervisor, the Accounts Payable Specialist performs a variety of assignments related to payments to individuals and income tax reporting for disbursements made by central Accounts Payable Department: The Accounts Payable department is responsible for processing all non-payroll expenditures and asset purchase transactions for UCLA, the largest campus in the University of California System, amounting to over $1.5 Billion dollars and 600,000 transactions annually. The specialist will take the lead in providing banking, tax, and related invoice processing training to new AP staff. Perform regular reviews of transactions processed by the group to determine accuracy and ensure that procedures are consistently being followed. Support daily inquires and schedule refresher training with staff as needed to ensure quality. The specialist is responsible for processing general payments for University as well as specialized transactions resulting in payments to employees and individuals for services or sales to the University including highly sensitive settlement payments. The specialist handles specialized tasks such as processing vendor refunds, handling forgery complaints, processing special agreement invoices, and replenishing petty cash funds. The specialist will provide support to campus departments on policies and procedures related to Accounts Payable transactions. The incumbent will participate with other individuals and departments to give input to improve processes and systems to accomplish specialized processing tasks. The incumbent will work in coordination with work in coordination with Accounts Payable Supervisors to ensure coordination of payments to or on behalf of individuals providing services or goods to the University. The Specialist will participate in Bruin Buy system training and support in coordination with Purchasing Department and Information Technology Services. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position 19 Records Qualifications Required/Preferred 1. Detail knowledge of basic accounting principles to perform debiting, crediting, preparing journal entries and account reconciliation. Required 2. Skill in interpreting documents such as tax publications, policy manuals and memos to perform research, answer questions, and resolve problems. Required 3. Detail knowledge of purchasing and accounts payable policies and procedures. Required 4. Demonstrated working knowledge of and ability to enter data on line to a computerized accounts payable system. Required 5. Ability to utilize query data base tools and reporting tools. Required 6. Working knowledge/ experience with University and basic accounting principles equivalent to a Bachelor's degree with a major in accounting, business administration or closely related field. Required 7. Skill in utilizing personal computer spreadsheet and word processing applications to prepare reports and presentations and to analyze financial data. Required 8. Skill in analyzing information, practices or systems to identify problems, formulate logical and objective conclusions, recognize alternatives and their implications. Required 9. Skill in writing concise, logical business correspondence and desk procedures. Required 10. Oral communication skills to correspond with various levels of University personnel and ability to deliver oral presentations to groups or on a one-on-one basis. Required 11. Ability to establish and maintain cooperative and diplomatic working relationships with staff within Accounts Payable Staff, with other central office personnel, with Campus department personnel, with outside vendors, and with outside regulatory agencies Required 12. Ability to evaluate impact on workload of projects and to meet specified deadlines. Required 13. Skill in organizing information and documents for easy retrieval and to process work effectively. Required 14. Ability to work independently in organizing tasks, setting priorities to ensure that responsibilities are carried out in an accurate and timely fashion. Required 15. Ability to adjust working hours and, if necessary, work overtime to meet the needs of the Office and reporting deadlines. Required 16. Ability to accurately work with numbers, sensitive and personal information with a great amount of detail and security. Required 17. Ability to develop processes, procedures and system modifications to gather and report required tax and other information as required. Required 18. Detail knowledge of taxation rules and regulations. Preferred 19. Working knowledge of fund accounting and general ledger. Preferred Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 11-23-2025 External Posting Date: