Staff Accountant

Summary:

This position will be responsible for supporting the accounting department with daily accounting functions, month-end closing, reconciliations, and financial reporting. This role ensures accuracy and compliance with company policies and accounting standards while providing timely financial data to management. Experience with Spectrum accounting software is a plus.

Essential Duties & Responsibilities:

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands. 

General Accounting:

• Record journal entries and maintain accurate general ledger accounts.


• Perform account reconciliations and resolve discrepancies.


• Assist in preparing monthly, quarterly, and annual financial statements.


• Maintain supporting schedules and documentation for audits.

Accounts Payable & Receivable Support:

• Support AP and AR teams as needed with invoice processing, payment applications, and reconciliations.


• Assist with tracking outstanding balances and ensuring timely resolution of billing issues.


• Ensure compliance with company approval policies before posting transactions.

Month-End & Year-End Close:

• Assist in month-end close activities, including accruals, account reconciliations, and reporting.


• Ensure deadlines are met for financial reporting and management review.


• Support external auditors by providing requested documentation.


• Prepare and maintain fixed asset schedules and depreciation entries.

Financial Analysis & Reporting:

• Prepare and analyze financial reports to support management decision-making.


• Assist in budget preparation and variance analysis.


• Provide ad-hoc reporting as requested by management.


• Track KPIs and financial metrics to support business operations.

Compliance and Process Improvement:

• Review outstanding balances and ensure proactive follow-up on overdue invoices.


• Ensure compliance with company policies, internal controls, and GAAP standards.


• Identify and recommend process improvements to increase efficiency.


• Maintain organized and up-to-date accounting records.

Customer Relations:

• Build and maintain positive relationships with clients, ensuring clear and professional communication.

Qualification Requirements:

Education:

• Associate's or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field preferred.

Experience:

• 2+ years of experience in accounts receivable, billing, or a related role.


• Familiarity with the construction or utility services industry is a plus.

Required Skills:

• Proficiency in accounting software and Microsoft Excel.


• Strong understanding of accounts receivable processes and best practices.


• Excellent attention to detail and problem-solving skills.


• Strong organizational and time management skills with the ability to prioritize tasks.


• Outstanding communication and interpersonal skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel crouch, or crawl.

The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to ½ mile daily. Specific vision abilities in this job include close vision and distance vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles.

The noise level in the work environment is usually moderate.

Note: Nor-Cal Pipeline Services is a drug-smoke and alcohol- free workplace. Drug testing is a requirement for employment.

Nor-Cal Pipeline Services is an Equal Opportunity Employer.