Property Management Admin

Property Management Tasks:

• Assist in generating maintenance work orders based on tenant and site information.
• Help manage keys for technicians/vendors and coordinate marketing for available units.

Tenant Procedures and Support:

• Support tenant move-in/move-out processes and assist with lease-related notifications.
• Aid in clerical tasks, including annual recertifications, and greet tenants.
• Support the upkeep of resident files to prepare for inspections and ensure documentation accuracy.
• Collaborate with property management teams to identify and rectify any inconsistencies or inaccuracies in resident files.

Compliance Administrative Support:

• Maintain organized compliance related documents and tenant files, ensuring quick access and accurate record-keeping.
• Assist properties in preparing for MOR Management Reviews & TCAC Audit and coordinate completion of any findings.

General Assistance:

• Provide essential administrative support, including answering phone calls, filing, creating documents, and coordinating bulk mailings.
• Collaborate closely with property managers and the compliance manager, offering support for various tasks as required.

Special Project Involvement and Travel :

• Participate in assigned special projects, such as lease-up, income certification, and coverage for leave periods at various properties.
• Travel to different properties as needed to provide essential administrative support and contribute to the success of special projects.
• Other duties as assigned.

• Property management experience is required
• High School diploma or GED
• Candidate must also be proficient in the Microsoft Office Suite with an emphasis on Word, Excel and Outlook.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in administrative tasks, including file management, document creation, and communication.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team-oriented environment.
• Comfortable adapting to different projects and locations.
• A strong background in customer service, some basic knowledge of building structures and experience in coordinating and scheduling are essential.
• Excellent communication skills are a necessity.

• Must be PC literate; MS Office skills (Word and/or Excel).
• Regularly required to operate standard office equipment (personal computer, photocopy machine, adding machine, fax machine, etc.)
• Ability to work on a computer 8 hours a day as needed.
• Regularly required to sit and stand for long periods of time and ability to walk up and down stairs.
• Close vision required for computer usage.
• Occasionally required to stoop, kneel, climb, and lift up to 5 pounds

• Background Check