Executive Assistant

Location: Burbank, CA 91506

Pay Rate: $33.65/hr.

Duration: 12 Months

Onsite

Shift (if applicable): Monday to Friday 9:00 AM - 6:00 PM

Job Description:

Executive Assistant, Publicity

● Provides high-level administrative support to two Vice Presidents of Publicity, serving as a trusted partner in managing day-to-day priorities and operations

● Manages complex, ever-shifting calendars for both VPs, including scheduling and coordinating internal and external meetings across multiple time zones

● Books and manages all executive travel including flights, hotels, ground transportation, and detailed itineraries

● Processes and reconciles expenses for both VPs in a timely and accurate manner

● Anticipates executive needs and proactively resolves scheduling conflicts, logistics issues, and competing priorities

● Supports multiple PR teams with day-to-day operational needs, ensuring seamless coordination across projects and campaigns

● Compiles and distributes daily press clips, monitoring coverage across broadcast, digital, and print outlets

● Owns and maintains internal status documents, campaign trackers, and team reports, ensuring information is current and accessible

● Coordinates logistics for high-profile events, press engagements, and team off sites including red carpets, junkets, screenings, and conventions such as SXSW, Comic-Con, TCA, and Upfront

● Acts as a liaison between the VPs and internal stakeholders including content, marketing, social, legal, and corporate communications teams

● Manages inbound correspondence and communications on behalf of VPs, prioritizing and routing as appropriate

● Exercises discretion and sound judgment when handling confidential information, talent relationships, and sensitive executive matters

Additional Details:

This position supports 2 VPs and their teams in a dynamic, shared-support model, and is designed for an initial 12-month assignment, with the possibility of extension(NO GUARANTEES).

**Must-Have Qualifications:** We're searching for candidates with substantial executive assistant experience supporting senior leaders, especially those who can expertly manage complex calendars and competing schedules. Advanced proficiency in Outlook Calendar, Microsoft Office, and strong expense management skills are essential, alongside exceptional organizational abilities and attention to detail. Professional communication, executive presence, and flexibility for occasional overtime or shifting priorities are critical for success.

**Highly Preferred Qualifications:** Entertainment industry experience is a major plus-think publicity, PR, communications, talent agencies, studios, streaming companies, or networks. Candidates who have supported multiple executives simultaneously and have coordinated with diverse stakeholders will stand out. Familiarity with publicity and media environments, as well as exposure to studio, network, or entertainment-adjacent corporations, is highly valued.

**Technical Skills:** Advanced Outlook calendaring is critical, with additional proficiency in Microsoft Office Suite, Google Workspace, and internet research. Familiarity with AI tools like ChatGPT, Copilot, or Claude is a plus.

**Education: A bachelor's degree is required, and a master's in PR/Communications is an impressive bonus.

**Stand-Out Factors:** Prior EA experience in entertainment/publicity, supporting multiple executives, and experience at a studio, network, streamer, PR firm, or talent agency will move a resume to the top. Demonstrated interest in television, media, communications, or publicity-and a desire to grow into a publicity career path-are highly attractive.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.