Construction Office Manager

Aycon Inc. is seeking a highly organized and experienced Construction Office Manager to join our growing team. If you have a passion for keeping things running smoothly in a fast-paced construction environment and possess a strong administrative background, we want to hear from you!

Position Summary:

The Construction Office Manager will be responsible for overseeing the daily administrative operations of our office, ensuring efficient workflows and providing essential support to our project teams. This role requires a proactive individual with exceptional organizational skills and a solid understanding of construction industry practices.

Key Responsibilities:

• Manage and maintain all office administrative systems and procedures.
• Oversee document control, including contracts, permits, change orders, and project close-out documents.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior staff.
• Manage office supplies inventory and procurement.
• Assist with human resources functions, including onboarding new employees and maintaining personnel records.
• Process invoices, expense reports, and assist with general accounting tasks.
• Serve as the primary point of contact for office vendors and service providers.
• Support project managers and site superintendents with administrative tasks as needed.
• Maintain a professional and organized office environment.

Qualifications:

• Bachelor's degree required.
• Minimum of 3-5 years of administrative experience in the construction industry.
• Proven experience in office management or a similar administrative leadership role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with construction management software (e.g., Procore, Primavera, etc.) is a plus.
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities with a keen eye for detail.
• Ability to prioritize tasks and work effectively in a dynamic environment.
• Strong problem-solving skills and a proactive approach to challenges.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Job Type: Full-time

Pay: $56,260.00 - $65,260.00 per year

Benefits:

• 401(k)

Schedule:

• Monday to Friday

Application Question(s):

• Are you available to work between the hours of 7:30am and 5:30pm?

Education:

• Bachelor's (Required)

Experience:

• Construction administrative: 3 years (Required)

Ability to Commute:

• San Diego, CA 92126 (Required)

Ability to Relocate:

• San Diego, CA 92126: Relocate before starting work (Required)

Work Location: In person