Courtroom Support Coordinator I

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Our Courtroom Support team is seeking an organized individual with excellent multitasking and customer service skills to join their dynamic team as Courtroom Support Coordinator I. The Courtroom Support Coordinator I is the entry-level position within the Courtroom Support Coordinator series. The selected candidate will be a part of a collaborative team that performs work that makes a difference in the lives of the public that we serve. Expected Hiring Range: $23.5096 - $24.6997 POSITION SUMMARY Under general supervision, performs duties in support of the Courtroom Support Division including a wide variety of functions related to coordinating and scheduling various services, (i.e. court interpreters, court reporters, and jury services) for the courtrooms, ensuring appropriate coverage requiring knowledge and understanding of court functions, policies, and procedures and perform related duties as assigned. This position is identified as non-exempt from the Fair Labor Standards Act, confidential, and at-will.

SUPERVISION RECEIVED AND EXERCISED Incumbents receive supervision from the Courtroom Support Manager or designee. There are no direct reports. DISTINGUISHING CHARACTERISTICS The Courtroom Support Coordinator is a multi-level series distinguished primarily by the complexity of work, level of independent judgment, and action. Incumbents integrate knowledge, skills, and abilities to perform work for the Courtroom Support Division. The Courtroom Support Coordinator I is the entry level class for the Courtroom Support Coordinator series. Persons appointed to this position work under close supervision and are assigned the less difficult tasks and projects. Work is routinely reviewed by the Courtroom Support Manager or designee. The Courtroom Support Coordinator II is the journey level of the Courtroom Support Coordinator Series. Incumbents work under limited supervision and are assigned tasks and project work of medium complexity. Work is periodically reviewed by the Courtroom Support Manager or designee. The Courtroom Support Coordinator III is the advanced journey level of the Courtroom Support Coordinator series. Incumbents work under minimum supervision and are assigned complex projects, more difficult work assignments, and provide technical expertise and training support for other Courtroom Support Coordinators. Work is occasionally reviewed by the Courtroom Support Manager or designee.

Essential Duties include but are not necessarily limited to:

ESSENTIAL DUTIES include, but are not necessarily limited to:

• Provide customer service that supports the courts' goal of fair and equal access to justice
• Perform court-related clerical duties
• Perform computer & keyboard functions
• Maintain electronic files in accordance with established policy in creating a court-related legal record
• Prepare, type and proofread a variety of documents (e.g. correspondence, memoranda, reports, certificates, forms, spreadsheets, and charts or other graphic representations of information) from instructions or draft for accuracy, completeness, and compliance with departmental polices and regulations
• Perform varied, responsible and detailed support duties adhering to legal codes, court procedures, and business writing standards
• Research, assemble, and analyze information from a variety of manual and automated sources for the completion of forms or reports
• Receive, process, and file juror affidavits
• Manage and maintain individual juror records and files
• Manage and maintain jury trial information
• Generate weekly jury summons
• Prepare and record juror daily and weekly appearance messages
• Conduct jury orientation and prepare jurors for Voir Dire
• Prepare, review, and approve weekly juror payroll
• Annually assist with the Grand Jury recruiting process to include preparing materials and mailing of invitations and applications
• Assist in determining the need for, procuring and coordinating court interpreters, court reporters to support court calendars
• Assists in arranging for translation of written materials and documents including items offered into evidence
• Answers inquires and provides information regarding Spanish, Other-Than-Spanish and other interpreter services
• Assists in maintaining daily interpreter attendance schedules and calendars with pools of certified/registered interpreters
• Assists in follow up on cancellations or absence contract staff; makes changes and revisions to interpreter or court reporter schedules as needed; ensures employees and/or contract staff have appropriate certification
• Maintains and updates master lists of interpreters and pro tem court reporters
• Responds to incoming phone requests for interpreter and court reporter services and keeps court informed of availability
• Ensures compliance with established ethical codes and rules regarding confidentiality of information
• Assists in collection and maintaining interpreter program data and record systems
• Verify, enter, retrieve and update electronic information and data, using a computer
• Record case information electronically
• Work in accordance with California statues and local ordinances
• Examine legal documents for completeness, signature, and conformance with legal requirements. File legal documents and ensure the appropriate electronic record is updated
• Accept, review, return, endorse, certify and/or file documents, and records-related information; appropriately update the electronic case record following the established policy, procedure and/or desk reference
• Maintain electronic records and/or files
• Perform clerical duties such as filing, copying, assembling reports and documents
• Perform other related work as required by business needs
• Assist with civil jury fees
• Answer phones and assist customers

Additionally, Courtroom Support Coordinator III ESSENTIAL DUTIES include, but are not necessarily limited to:

• Determines need for, procuring and coordination of court interpreters and court reporters to support court calendars
• Receives requests for interpreters and court reporters
• Arranges for translation of written materials and documents including items offered into evidence
• Maintains daily interpreter attendance schedules and calendars with pools of certified/registered interpreters
• Follows up on cancellations or absent contract staff; makes changes and revisions to interpreter or court reporter schedules as needed; ensures employees and/or contract staff have appropriate certification
• Collects and maintains interpreter program data and record systems
• Reviews claims for payment of interpreting and court reporter services

• Perform a variety of duties pertaining to the Grand Jury
• Prepare jury statistical reports
• Serve as a resource for other employees on policies and procedures
• May provide lead direction to employees in specific job tasks, techniques, and assignments.

Some positions may require the performance of other duties depending upon work location, assignment, or shift.

Employment Standards

EMPLOYMENT STANDARDS

Education: High school graduate or equivalent

Typing Speed:Type at a minimum speed of thirty-five (35) words per minute

Driver's License:Possession of a valid California driver's license may be required for some positions

Courtroom Support Coordinator I - Requires minimum of two (2) years of experience in court related functions

Courtroom Support Coordinator II - Requires minimum of (3-5) years of professional experience

including at least two (2) years' experience in courtroom support functions

Courtroom Support Coordina tor II I - Requires minimum of five (5) years in courtroom support functions

Required KSAs, Physical Requirements, Work Environment, Recruitment Process

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: Knowledge:

• Arithmetic
• Alphabetical and numerical filing system
• Correct use of the English language including spelling, punctuation, and grammar
• California court system and criminal justice system
• Legal terminology
• State statutes and local ordinances as they relate to legal processes in the court and in criminal justice agencies
• Court policies and procedures applicable to Courtroom Support Coordinator assignments
• Court case management systems

Skills and Abilities:

• Operate standard office equipment
• Type accurately
• Understand and follow written and oral instructions
• Use independent judgment
• Work as part of a team and independently
• Maintain the confidentiality of court-related records
• Accurately perform duties with attention to detail
• Establish and maintain effective working relationships
• Use word processing and calendar/electronic communication software
• Communicate effectively
• Read, understand and apply state statutes, local ordinances, local court rules and procedures pertaining to legal filings and processes
• Perform average to difficult legal process duties
• Prioritize, maintain, and coordinate a heavy workload
• Interact with legal professionals, paraprofessionals, and the public in a respectful manner

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use dexterity and coordination utilizing hands to finger, handle or feel objects, use a computer keyboard, view a computer monitor, handle files, single pieces of paper, stacks of papers, and reference and other materials; reach with hands and arms; and stoop and kneel. Hearing and speaking are needed to listen effectively and to talk with individuals in person and by phone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability of adjust focus. The employee is frequently required to sit, stand, and move from place to place within the office. The employee is occasionally required to lift and/or move objects weighing up to twenty-five (25) pounds and reach for items above and below desk level. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting. The noise and traffic level in the work environment are similar to a busy business office. Normal business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Over-time may occur occasionally. RECRUITMENT PROCESS : To be considered for this position, job applicants are required to complete the online application, supplemental questions, and submit the following:

• Resume
• Cover Letter

After submitting your application all subsequent communications will be via email. Please provide a valid email address on your application and add [email protected] and [email protected] to your email address book to ensure delivery of emails. Human Resources will review completed applications. Applicants who are successful in the application screening phase may be contacted for an examination and/or structured oral interview. Reference checks are required. If offered a position with Yolo Superior Court candidate must adhere to the Court's current vaccination policy. Background checks and a drug screen are required after a job offer has been extended. At the time of appointment to a position, candidates are required to execute an oath of allegiance to the United States and the State of California. For more information contact a Human Resources representative at 530-406-6881.