Accounts Payable Manager

Are you a detail-driven leader ready to take charge of a dynamic Accounts Payable team? Seneca is looking for an experienced Accounts Payable Supervisor to lead full-cycle AP operations, mentor staff, and drive process improvements.

The Accounts Payable Manager is responsible for managing the accounts payable team and ensuring the accurate and timely processing of invoices and payments. This role oversees daily operations, maintains internal controls, supports month-end closing processes, and helps ensure compliance with company policies and accounting standards.

ABOUT ACCOUNTING

The accounting department plays a critical role in the financial health of the organization. Its core responsibilities include:

• Preparing and processing payments for bills


• Issuing customer invoices and managing cash receipts


• Maintaining the general ledger


• Preparing accurate and timely financial statements

In addition to recording all organizational transactions, the department supports the executive team by providing financial insights to guide strategic decision-making. It ensures effective and efficient financial management across all departments, contributing to the production of reliable financial reports and the achievement of organizational goals.

ABOUT SENECA

Seneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

Responsibilities :

• Supervise daily operations of the accounts payable team, including invoice processing, vendor payments, and expense reimbursements.


• Oversee the review and approval of invoices for accuracy, proper coding, and compliance with contracts.


• Monitor and manage AP aging reports to ensure timely payments and resolve overdue items.


• Set priorities, oversee workflow, and take action to ensure performance, with effective use of relevant tools, applications, and systems.


• Create, define, and articulate clear strategies, goals, expectations, and plans for your team.


• Make timely, high-quality decisions.


• Build an environment of constant evaluation and improvement.


• Maintain relationships with vendors and resolve any payment discrepancies or inquiries in a timely and professional manner.


• Coordinate and schedule weekly, bi-weekly, or monthly payment runs (check, ACH, wire).


• Ensure compliance with internal controls and accounting standards


• Support month-end and year-end close activities by preparing accruals, reconciliations, 1099, and reports related to accounts payable.


• Supervise, train, and mentor AP Accountants to ensure consistent and high-quality performance


• Assist in audits by providing documentation and responding to inquiries.


• Identify opportunities for process improvements and implement automation or best practices as appropriate.

Qualifications:

• Education/experience requirement:
  
  
  
  • Bachelor’s degree in accounting + 3 years of accounting
  
  
  • Associates degree + 4 years of accounting
  
  
  • HS/GED + 5 years of accounting
  
  
  • A combination of education and appropriate experience may be substituted for the degree requirement.
  
  


• Advanced Excel skills and ability to analyze large data sets


• Thorough understanding of accounting principles


• Demonstrated organizational, analytical, communication and problem-solving skills with the ability to move issues forward to resolution.


• At least 21 years of age.


• TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements.

Preferred

• 2+ years supervisory experience including proven ability in training, coaching, and performance improvement


• Experience with Sage Intacct, Emburse Professional, and FloQast.

Skills of an Ideal Candidate:

• Possess solid financial acumen and strong analytical skills for data interpretation and excellent communication abilities for diverse organizational levels.


• Have a strategic mindset and be able to align financial goals with business objectives. You must be able to identify and analyze trends, risks, and opportunities to drive business growth and risk mitigation.


• Ability to search for and implement new ideas and technologies to improve workflow, accuracy, efficiency, reporting, and monitoring.


• Ability to be an effective communicator, motivator, collaborator, manager, and leader.

Schedule:

• Full-time; Monday - Friday 8:30am - 5:00pm


• Hybrid; on-site every Thursday

Benefits

• Starting at $81,025 - 95,025 per year




• Actual salary is dependent on creditable experience above the minimum qualifications for the role


• Salary increases each year


• 5 weeks of Paid Time off and 11 Paid Holidays


• Comprehensive benefits package:




• Medical, dental, vision, chiropractic, acupuncture, and fertility coverage


• 50% paid premiums for dependents


• Long-term disability, family leave, and life insurance


• 403b Retirement Plan


• Employer-paid Employee Assistance Plan


• Seneca is a Public Service Loan Forgiveness certified employer


• Scholarship opportunities, ongoing training, and professional development opportunities


• Promotional opportunities across the agency in California and Washington