Administrative Assistant

AMS.NET is seeking a highly motivated Administrative Assistant to join its Administrative Department in the Livermore office. Ideal candidates will have 5 years’ experience in general administrative work. The Sr Admin Assistant provides overall corporate administrative support and will report directly to the Vice President of Administration. Duties/Responsibilities: Acts as receptionist and answers main phone line Receives and distributes mail Makes all travel arrangements Provides sales support for binders and bids Provides project management support for binders Orders office supplies for all buildings Orders office furniture for all buildings Orders and maintains kitchen supplies Monitors shredding bins for all buildings Monitors janitorial services for all buildings Maintains conference room and AMS.NET Solution Center calendars Completes meter readings for, printers, copiers and postage machines (supplies and maintenance) Writes weekly thank you letters to customers Manages printing for bids and marketing literature Maintains office supply inventory all offices Sets up room for all meetings and cleans up afterwards Provides backup for other administrative positions as needed Attends monthly Admin Department meeting Skills/Qualifications: Ability to type 60 words per minute Ability to write legibly Good customer service skills including professional telephone etiquette skills Ability to establish and maintain positive work relationships with both internal and external customers Ability to learn and adapt to new technologies related to office procedures Maintain confidentiality of all company related information Possess good attention to detail Has good working knowledge of basic office equipment and machines including computer, copiers, fax machines, scanners, postage machines and company telephone system Ability to train other employees on basic office equipment and machines listed in #7 Education and Experience: High school diploma or equivalent 5 years’ experience in general administrative work