Junior Project Coordinator
Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions.
The Jr Project Coordinator will provide essential support for facilities-related initiatives including MAC (Moves, Adds, Changes) work orders, furniture installations, small project execution, and vendor coordination. This role ensures operational continuity and supports project delivery through effective documentation, procurement, communication, and provides administrative support to our Project Managers when needed.
Position Jr Project Coordinator
Part time engagement to start, can mature into full time schedule. Position requires on-site presence at Impec’s office and at client’s sites. Flexibility is essential.
Responsibilities
Project & Facilities Coordination
- Manage and track MAC work orders, ensuring timely execution.
- Coordinate furniture installations and small project work across multiple sites.
- Support site PMs with scheduling, logistics, and documentation, such as meeting minutes and schedules
Procurement & Vendor Management
- Issue and track purchase orders (POs) for project-related goods and services.
- Liaise with vendors to ensure timely delivery, quality compliance, and scope alignment.
- Maintain vendor records and assist in onboarding new suppliers as needed.
Administrative & Operational Support
- Prepare meeting agendas, take minutes, and follow up on action items.
- Maintain project documentation with up-to-date status – schedules, budget trackers, meeting minutes
- Assist with budget tracking and invoice reconciliation
Process Improvement & Compliance
- Support continuous improvement by documenting workflows and identifying inefficiencies
- Ensure adherence to internal design standards
Requirements
- 2+ years of experience in commercial project coordination, facilities management, or procurement
- Strong organizational and communication skills
- Proficiency in Microsoft Office Suite and project tracking tools (e.g., MS Project, Bluebeam, SAP, Ariba
- Experience with vendor management and PO processing
- Ability to work independently and collaboratively in a fast-paced environment
Preferred Attributes:
- Ability to manage multiple workstreams with competing priorities
- Experience supporting MAC work, furniture installs, and small-scale construction or fit up
- Interest in growing into a Project Manager
Impec Group Core Values
- Get things done
- Stay humble
- Focus on people
- Be smart
- Lead with integrity
- Solve problems
- Enjoy the journey together
Benefits
- Paid Holidays
- Paid Sick and vacation leave
Recommended Jobs
Employment Litigation Associate (Los Angeles)
Urgently hiring Employment Litigation Associate in LA! This Jobot Job is hosted by: Kendall Kaing Are you a fit? Easy Apply now by clicking the Apply button and sending us your resume. Salary…
Service Champion
The Taco Bell Service Champion is the first face that customers see when they walk through the door or first voice they hear when they place a drive-thru order so YOU will set the tone for the Taco B…
Cashier Supervisor Comal Next Door
Description Comal Next Door is a growing group of traditional Mexican taquerias with locations in Berkeley and Oakland. Comal opened in Downtown Berkeley in 2012. A few years later, when our next …
Pool Server
Join our team as a Pool Server for the Coral Casino Beach & Cabana Club! The Club, located at Butterfly Beach in Santa Barbara, is one of the most elite social clubs in the world. As part of the T…
Software Engineer, AI & Developer Experience
About Cartesia Our mission is to build the next generation of AI: ubiquitous, interactive intelligence that runs wherever you are. Today, not even the best models can continuously process and reason…
Lead DSP for Adult Day Program
Position: Lead Direct Support Professional (Instructor 2) Location and Hours: Richmond, CA: 8:00am-3:30pm (37.5 hours per week) Concord CA: M-F 8:30am-4pm (37.5 hours per week) As an Instruct…
Executive Wellness Sales Consultant (Remote - Purpose-Led)
“You’ve Built Success. Now Build Impact.” Step into a consultative sales role that aligns your expertise with meaningful outcomes. Flexible Hours | Global Wellness Education | Remote Role Ar…
Principal Director - Planning and Zoning (USA)
Who We Are Archistar is redefining how cities plan, permit, and build — at a time when governments globally are under unprecedented pressure to deliver housing, infrastructure, and predictable out…
Environmental Service Aide Floor Care FT, Evenings (2pm-10:30pm) (Pasadena)
When you join the Huntington Hospital team, you are aligning yourself with an organization whose values drive our philosophy of compassionate community care. Over the past 129 years, we’ve grown from…
Wiring Systems Design Engineer
Job Title: Wiring Systems Design Engineer Pay Rate: $50 - $60/hr. Location: Concord, CA Zip Code: 94520 Start Date: Right Away Shift: 1st Shift / Standard Business Hours Keywords: #WiringSystems…