Accounts Payable Manager

POSITION TITLE: Accounts Payable Manager
DEPARTMENT: Administration/ Finance
REPORTS TO: Controller
FLSA STATUS: Exempt
SALARY: $70,000 - $75,000

WORK SCHEDULE: Minimum 40 hours per week, Monday through Friday 8:00 a.m. - 5:00 p.m. May vary depending on the needs of the department/director.

POSITION DESCRIPTION:
The Accounts Payable Manager supports the Controller in the execution of the mission, strategic plans, operations, policies, and procedures. Supervises Accounts Payable Accountant and Accounting Assistant. Oversees the full cycle of accounts payable activities, month-end accruals, and GL reconciliation.

AGENCY CULTURE:
The business and social environment in which our Agency operates is continuously changing. To thrive, we much incorporate new ways of thinking and embrace new practices. As part of this cultural change process, it is critical that all employees of Catholic Charities aspire to the following:

A commitment to the agency’s mission, vision, and values (“We Do the Right Thing”)
A commitment to excellence in everything we do (“We Do Things Right”)
A commitment to achieving desired outcomes and measured results (Everything Matters”)
A commitment to innovation and to what is possible (“Creativity and Generativity”)

ESSENTIAL FUNCTIONS

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  Ensures timely payments of vendor invoices and expense requests


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  Reviews all check requests to ensure accuracy


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  Oversees bank’s positive pay system


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  Reviews outstanding checks and voids


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  Setup new vendors


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  Prepares annual 1099’s to required vendors


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  Agency Credit Card monthly reconciliation


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  Helps maintain Financial Edge NXT software system


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  Maintains logs for all agency gift cards


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  Oversees storage of records


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  Maintains Administrative Office keys


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  Assist with annual Agency Audit


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  Ensure expenditures follow established policies and procedures, contracts, and general accounting principles.


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  Directly supervises one employee


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  Ensure work is accurate and current


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  Carries out supervisory responsibilities in accordance with the Agency's policies and applicable laws.


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  Interviews, hires, and trains employees


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  Plans, assigns, and directs work


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  Appraises performance; rewards and disciplines employees


• Addresses complaints and resolves problems

EDUCATION and/or EXPERIENCE:

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  Bachelor's degree (B. A.) from a four-year college or university a plus.


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  Minimum 5 years of related experience and/or training; or equivalent work experience in accounts payable experience in a non-profit environment a plus.


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  Requires a minimum of 2 years of experience in a supervisory role.


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  Requires excellent communication and computer skills in Microsoft Office Software, Excel, and knowledge of Blackbaud (Financial Edge NXT) a plus.


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  Ability to multi-task, detailed oriented and accurate.


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  Ability to work independently, cooperatively, and collaboratively with all levels of employees, management, interact with vendors, and external agencies to maximize performance, creativity, problem solving, and results throughout the agency.

CERTIFICATES, LICENSES, REGISTRATIONS:
Valid California Driver’s License and current automobile insurance in compliance with Agency requirements. This position is subject to a background check.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT : The noise level in the work environment is usually moderate.

Catholic Charities Diocese of San Diego is a diverse, all-inclusive service organization and employer. We do not discriminate against any candidates on the basis of: race, color, creed, national origin, religion, sex, gender and/or gender reassignment status, age, sexual orientation, disability, pregnancy and/or maternity, marriage and/or civil union status, or any other legally protected characteristics.