Front Office Workplace Coordinator

Job Description

Job Description

Front Office Workplace Coordinator

Sherman Oaks, CA 91403 (onsite-Local candidates)

$25hr

On-going/long term contract (Excellent potential for permanent)

Part-time: Tuesday, Wednesday and 3rd day need to flexible ( 8am-5pm) 24hr work week

*****Must have 2+ years of experience in a professional office environment in roles such as Workplace Coordinator, Front Office/Receptionist, Admin or hospitality. Part-time: Tuesday, Wednesday and 3rd day need to flexible ( 8am-5pm) 24hr work week

Job Summary:

Our client believes legal support should be accessible and affordable for everyone. They are on a mission to make services like will creation, business formation, and trademarks easy and cost-effective. As a Front Office Workplace Coordinator , you’ll be the central point of contact for all office operations. You’ll handle a blend of reception, administrative support, and facilities coordination — helping remote and onsite employees stay connected and productive.

Key Responsibilities:

• Serve as the primary point of contact for office coordination and general reception duties
• Manage access cards for building entry, including new requests and deactivations
• Assist remote workers by coordinating the shipment or delivery of ergonomic items
• Maintain and order office supplies, ensuring all items are stocked and inventoried
• Support onboarding and offboarding processes, including workspace setup and retrieval
• Monitor Freshservice ticket queue and respond to facility-related requests
• Coordinate with building management and vendors to submit work orders and follow-ups
• Assist with planning and supporting onsite events, weekly lunches, and team activities
• Enforce and maintain office protocols and cleanliness
• Provide general administrative and office support as needed

You have

• **Must have 2+ years of experience in a professional office environment in roles such as Workplace Coordinator, Front Office/Receptionist, Admin or hospitality
• Previous experience working in corporate environment around leadership and upper management
• Required office presence & experience: Greet visitors and maintain a welcoming environment’ engaging, friendly and upbear.
• Experience to submit work orders, and liaise with building management and vendors.
• Must be able to interact professionally with internal staff, customers, vendors, and visitors
• Experience managing building access (e.g., issuing access cards, coordinating with building management)
• Must be highly organized and know who to prioritize; ex: receiving a request for a few different action items for repairs /work orders and knowing how to keep track and prioritize
• Ability to monitor internal support systems or ticketing platforms (e.g., Freshservice or similar )
• Experience with employee Support: Assist with onboarding/offboarding logistics and ship items (like ergonomic equipment) to remote workers
• Experience in supporting hybrid or remote employees (e.g., arranging building access, shipping ergonomic equipment)
• Skilled at planning and supporting in-office events, including team lunches and morale-boosting initiatives
• Capable of upholding office protocols and ensuring a clean, welcoming environment
• Proficiency in G Suite (Google Docs, Sheets, Calendar, Gmail, etc.)
• Strong organizational skills with experience in inventory management, ordering/restocking supplies, and general office upkee