office manager/bookkeeper

Part-Time Office Manager / Bookkeeper

Painting & Construction Company

Location: Salida California USA + hybrid remote

Schedule: Part-Time (15–25 hours/week, flexible)

Compensation: Based on experience ($20-$25 per hour)

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We are a growing residential and light commercial painting and construction company focused on quality craftsmanship, strong customer relationships, and efficient project execution. We’re looking for a reliable, detail-oriented Office Manager / Bookkeeper to help keep our operations running smoothly behind the scenes.

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### Position Overview

This role is responsible for managing day-to-day office operations, handling bookkeeping tasks, and supporting project coordination. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-paced environment.

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### Key Responsibilities

Bookkeeping & Financial Management

- Manage accounts payable and receivable

- Send invoices and follow up on outstanding payments

- Reconcile bank and credit card statements

- Maintain accurate financial records in QuickBooks (or similar software)

- Assist with payroll processing and contractor payments

- Prepare reports for owner (profit/loss, job costing, etc.)

Office Management

- Answer phone calls, emails, and customer inquiries professionally

- Schedule estimates, jobs, and crew calendars

- Maintain customer database (CRM)

- Order office and job materials as needed

- Organize and maintain digital and physical files

Project & Operations Support

- Assist with job tracking and scheduling coordination

- Communicate with customers regarding project timelines and updates

- Support permit paperwork and documentation (if applicable)

- Help ensure jobs are properly documented and closed out

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### Expectations & “Normalities” of the Role

- High attention to detail—accuracy matters in both numbers and communication

- Strong organizational habits—you keep things clean, tracked, and easy to find

- Responsive communication—calls, texts, and emails handled promptly

- Ability to prioritize and manage multiple tasks without constant oversight

- Professional and friendly demeanor with customers and team members

- Willingness to learn and improve systems/processes over time

- Reliability and consistency—you show up and follow through

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### Qualifications

- Previous bookkeeping and/or office management experience required

- Experience with QuickBooks required

- Proficiency in Microsoft Office / Google Workspace

- Experience in construction, trades, or home services is a plus

- Strong communication and problem-solving skills

- Self-starter with the ability to work independently

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### Why Join Us

- Flexible schedule

- Growing company with opportunity for long-term role expansion

- Direct impact on business operations and success

- Supportive, team-oriented environment

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We’re looking for someone who takes pride in keeping things organized, accurate, and running smoothly—if that’s you, we’d love to connect.