Accounts Receivable and Development Assistant

Position Summary:

We seek an experienced, tech-savvy, and dynamic Accounts Receivable and Development Assistant to support our Director of Finance and Development Director in executing daily intake and posting payments, account adjustments, corporate credit card import management, fundraising initiatives, and ensuring the smooth operation of fundraising activities. This role requires exceptional organizational skills, attention to detail, critical thinking, excellent verbal and written communication skills, and proficiency in tech tools like Microsoft Office. The successful candidate will be professional, proactive, adaptable, and able to manage multiple tasks with a positive attitude. 

Primary Responsibilities:

• Intake, code, and remote deposit of checks


• Entry of all “In-house” check, cash, and credit card batches in accounting software


• Entry/Adjustments AR Invoices


• Review receipts uploaded to Commerce Bank. Send cardholders' declarations for missing receipts.


• Prep and import weekly Commerce Bank Corporate Credit Card activities.


• Track monthly postage expense per department, academy, and affiliate.


• Bank Reconciliations


• Assist and prep monthly membership statements.


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  Maintain a well-organized database. 
  


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  Review and edit written materials with a critical eye. 
  


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  Proofread fundraising proposals, donor communications, and reports under the Director’s guidance with impeccable grammar and writing skills. 
  


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  Utilize Microsoft Word and Excel to create documents, spreadsheets, mail merges, and reports for fundraising activities. 
  


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  Provide diverse administrative support, including managing calendars and creating reports. 
  


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  Maintain accurate records of fundraising activities, donor interactions, and financial contributions. 
  


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  Assist in event planning and execution, from logistics coordination to managing invitations and RSVPs. 
  


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  Uphold the highest standards of confidentiality and professionalism in handling sensitive donor information. 
  

Additional projects as needed by the Director of Finance and Development Director.

Qualifications:

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  A minimum of a bachelor’s degree in accounting, finance, or a related field


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  Experience as an accounts receivable and administrative assistant or in a similar support role. 
  


• Attention to Detail Proficiency, Excel skills including VLookup


• Problem-solving— identify and resolves problems promptly, gather and analyze information skillfully.


• Planning/organizing— prioritize and plan work activities and use time efficiently.


• Dependability— Consistently at work and on time, follows instructions, and responds to management direction.


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  Exceptional attention to detail, accuracy, and strong organizational skills are critical. 
  


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  Impeccable grammar, writing skills, and ability to craft compelling communication materials. 
  


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  Ability to manage multiple priorities and meet deadlines in a fast-paced environment while maintaining high excellence. 
  


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  Positive attitude, adaptability, and willingness to work collaboratively within a team. 
  


• Strong follow-through and commitment to completing tasks accurately and efficiently.