Regional Operations Manager, Bay Area Community College Consortium (BACCC)

Regional Operations Manager, Bay Area Community College Consortium (BACCC)

Cabrillo College

Salary: $79,373.00 - $111,686.00 Annually
Job Type: Full-time (100%)
Job Number: 2025-02074
Closing: 12/11/2025 11:59 PM Pacific
Location: Online/Remote within California ONLY, CA
Department: Bay Area Community College Consortium/Instruction

Please apply for this job directly on the Cabrillo College job opportunities page here .

Employment Opportunity

Cabrillo College is seeking a Regional Operations Manager, Bay Area Community College Consortium (BACCC) who under direction, manages, controls and coordinates the processing of regional sub-grants for the Bay Area Community College Consortium (BACCC) including the Strong Workforce Program; provides fiscal, technical and contract management support to the region's community college sub-grant recipients; monitors and approves invoices for payments; performs analytical work and project management; and performs related duties as assigned.

We need YOU ! Cabrillo College is looking for staff to provide quality programs and services for a diverse student population promoting ever-evolving needs as our students grow toward their individual aspirational goals. Cabrillo is a Hispanic Serving Institution (HSI) with a special focus on enhancing the Latinx student experience. Come join our team, valuing high-level and innovative instruction, support services, a welcoming environment, and helping to change the world one student at a time!

Why this opportunity is for you:
BACCC is committed to achieving the following goals.

1. Provide pathways that enable all Bay Area students to find employment and advance to livable wages;
2. Meet the needs of employers in the Bay Region for well-qualified candidates for positions that pay livable wages;
3. Ensure equity in participation, completion, and employment.

The successful candidate shares these goals and will bring relevant experience, knowledge and skills to the work of effectively engaging colleges, K-12 districts, adult schools, industry and other workforce development providers in achieving these goals.

COMPENSATION AND BENEFITS:

Salary:

Full-time administrative/management assignment (223-day work year), 12 months per year, Monday through Friday 8:00 a.m. - 5:00 p.m., with evenings and/or weekends as needed. Current eight-step schedule ranges from $79,373 to $111,686 per year . Salary placement is determined by documented education and experience. A doctoral stipend of $4,885 per year is provided to eligible employees. Position scheduled to begin as soon as possible, pending funding and Governing Board ratification. Cabrillo is unable to sponsor work visas.

Benefits:

Cabrillo College currently provides a generous benefit stipend for employees plus dependents that employees apply towards benefit selections for medical, dental, vision (optional) life, and short-term/long-term disability insurance provided at a share of cost on a pretax basis, PERS Retirement and an employee assistance program (EAP). Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be as low as $0.

Classified administrators are required to join the Public Employee's Retirement System (PERS) and as such must contribute 8% of their monthly salary to PERS on a pre-tax basis. Please see the Benefits link on the HR webpage for more information.

Work-Life Balance:

This opportunity is a full-time assignment, 12 months per year. Cabrillo administrators enjoy a 223-day work schedule, which equates to an average of 19 self-selected non-work days, 19 set holidays, 3 individual responsibility days off annually, 12 days of sick leave accrue annually, 7 days of which can be used as Personal Necessity.

Cabrillo's Commitment to Diversity :

The ideal candidate will share Cabrillo and BACCC's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term. As of 2024, 60% of Cabrillo students are members of minoritized populations, identifying themselves as LatinX (50%), Multi Ethnic (6%), Asian (2%), Black Non-Hispanic (1%), Filipino (1%), American Indian/Alaskan Native (<1%) and Pacific Islander (<1%). In 2007, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and employees at all levels possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.
Employees at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Assists in the development of and implements processes and procedures to manage and facilitate the efficient program grant allocation and invoicing of Strong Workforce Program regional sub-grants; facilitates information sharing on work process issues and process improvements.
• Provides support to regional colleges for the successful implementation of Strong Workforce projects; manages the program grant applications and allocations; processes new contracts and contract modifications when needed by grantees or as additional funds are allocated; closes out grants.
• Serves as liaison between grantee colleges' fiscal department staff and fiscal agent (Cabrillo College) on grant contracts and cash advances, receipt of invoices for reimbursement, initiation and tracking of payments, fiscal year closeout and renewal of blanket purchase orders and other fiscal matters; provides information and assists with resolution of contractual issues.
• Monitors project implementation and performs detailed review of grantee invoices to ensure conformance with Strong Workforce Program provisions and grant allocation; requests additional information and invoice modifications to ensure compliance with grant contract terms and conditions; briefs upper management on contract issues and disagreements and recommends appropriate actions/methods for resolution.
• Establishes project and grant records in BACCC and Chancellor's Office databases and software; ensures the accuracy of grant contract filing systems containing original contract agreements and amendments; maintains and updates files and databases; distributes contract documents to parties of interest; maintains contract records and other specialized records.
• Provides leadership in the development and implementation of special projects including maintenance and use of NOVA and other specialized software; process enhancements and the implementation of new services; develops training materials and provides training to regional colleges on technology enhancements and new procedures and methodologies.
• Provides or directs program-specific software support and technical training; analyzes, troubleshoots and resolves or coordinates the resolution of software problems and errors with regional end users, IT professionals and software providers; answers technical questions and provides guidance to users on system functionalities and problem correction; resolves or refers server, network, database or other complex problems to appropriate IT professionals for resolution; develops work process and procedural changes to improve work efficiency and effectiveness.
• Provides support and assistance to the Director and Chair as needed; maintains a variety of standard and specialized records and files; maintains spreadsheets and databases; generates sensitive and complex reports and documents.
• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.

OTHER DUTIES

• Represents BACCC on a variety of internal and external project teams, committees.
• Participates and assists in the usage of regional collaboration tools such as website and Google Docs; attends and assists with BACCC sponsored regional meetings and events.
• Provides advice and recommendations on the application of sub-grant allocations and contracting policies; drafts new and revised contracting policies, procedures, contract templates, forms and other materials.
• Performs related duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty and staff; AND
• Graduation from an accredited four-year college with a bachelor's degree and coursework in finance, accounting and business administration, AND
• At least five (5) years of progressively responsible experience in contracts administration, grants administration or program management; OR
• An equivalent combination of training and experience.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• BACCC goals, objectives, policies, procedures and practices applicable to area of assignment.
• Principles, practices and techniques of grant development and administration including contract monitoring and financial/program reporting.
• Federal and state grant-funding regulations and requirements related to management and compliance expectations.
• College payroll and general accounting system operations, practices and procedures.
• Concepts and practices of business process and systems analysis.
• Methods and techniques for troubleshooting hardware and software-related issues.
• General principles, practices and techniques used in customer service, public relations and community outreach.
• Research methods and analysis techniques.
• Principles and practices of effective management and supervision.
• Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.
• Applicable sections of the California Education Code and other applicable federal, state and local laws, rules and regulations.
• Safety policies and work practices applicable to the work being performed.
• Applicable Administrative Procedures, Human Resources procedures and collective bargaining agreements.

Skills and Abilities to:

• Plan, organize, oversee and evaluate the processes and activities of assigned functions.
• Review grantee contracts and invoices, perform cost calculations and make accurate determinations on payments and program compliance.
• Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
• Analyze and make sound recommendations on complex technical data and legal requirements associated with grants and contract administration.
• Work collaboratively with regional college administration and support staff and provide expert advice and counsel on Strong Workforce Program grants and projects.
• Organize, set priorities and exercise sound, independent judgment within areas of responsibility.
• Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
• Communicate effectively, both orally and in writing.
• Operate a computer and use standard business software.
• Establish and maintain effective working relationships.
• Represent BACCC effectively in public settings and one-on-one with colleges, employers and the public on a variety of complex issues.
• Uphold BACCC's mission, values and objectives.
• Support an inclusive work environment that fosters diversity, respect and engagement.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
A valid California driver's license and the ability to maintain insurability under the College's vehicle insurance program.

Additional Information

APPLICATION PROCESS

Required for submission:

1. Complete application & answer supplemental questions; providing detailed information to aid in determining the minimum qualification requirements have been met
2. Attach resume
3. Attach unofficial transcripts from all colleges attended showing degree(s) conferred (copies, photos, and downloads are acceptable). Foreign transcripts must be evaluated for U.S. equivalency and any costs are at the applicant's expense - click here for more information

Please note : All application materials must be received by 11:59 pm on the closing date indicated above.

Official Transcripts

As part of the onboarding process, you are expected to submit official college transcripts within 30 days of hire.

Attention Applicants

Only completed applications with the above required documents will be reviewed by the committee; additional documents will not be reviewed by the committee . Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas.

Questions? Concerns? Please contact HR as Departments, Divisions, and Committee Members are unable to discuss active recruitments with potential candidates.

Selection Procedure

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.

Conditions of Employment

Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes). Cabrillo is an eVerify employer.

EEO Statement

Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Accommodations

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at [email protected] .

To apply, please visit

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