Legal Secretary

Essential Duties: Drafts, revises, and formats complex legal documents, correspondence, memoranda, and emails from written drafts or transcription. Manages all stages of litigation matters from inception through trial, including preparation and execution of e-filings in state and federal courts and administrative agencies. Prepares, assembles, and organizes documents and exhibits for court filings, hearings, trials, arbitrations, mediations, depositions, and related proceedings. Creates and updates Tables of Contents (TOC) and Tables of Authorities (TOA). Proofreads documents to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Maintains and monitors attorney calendars, tracking critical deadlines and updating the master calendar. Schedules and coordinates meetings, court dates, appointments, and deadlines for attorneys. Processes new client and matter intakes in accordance with Firm procedures. Utilizes computers, transcription equipment, and legal software to efficiently produce and manage legal documents. Reviews, sorts, prints, and distributes incoming mail and emails. Additional Duties: Coordinates attorney travel arrangements, including lodging, airfare, and ground transportation. Assists with the preparation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations. Provides backup and overflow support to other attorneys and staff as needed. Maintains strict confidentiality of Firm, client, and personnel information. Performs other duties as assigned to meet business needs. Qualifications: High School Diploma or equivalent required. Minimum of five (5) years of litigation legal secretary experience. Strong writing, editing, and proofreading skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage) preferred. Excellent organizational skills with the ability to prioritize workload for multiple attorneys in a fast-paced environment. Professional verbal, written, and telephone communication skills when interacting with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopiers. Reliable attendance and punctuality. Physical Requirements: Regular on-site attendance required (not hybrid or remote) Prolonged periods of sitting with frequent standing and walking. Frequent computer use for document preparation and communication. Clear verbal communication for in-person and telephone interactions. Occasional bending, climbing, and kneeling as needed. Fine motor coordination for typing and operating office equipment. Ability to work more than 40 hours per week, including overtime when necessary. Capable of lifting up to 10 pounds.