IT Technician - Data Systems Analyst

Data Systems Analyst

Purpose

The Data System Analyst manages student information database systems; provides instruction and advice to system users; analyzes problems and issues related to the Student Information System and related software; coordinates usage among all system users; and produces a wide variety of statistical reports.

Essential Functions

• Assists staff with a variety of actions (e.g., enrollment project support, attendance practices, onboarding technical solutions, etc.) for the purpose of informing and supporting short- and long-range plans.


• Collaborates with stakeholders in a variety of actions (e.g., IT tasks and supports, access and optimization of ed tech solutions, access and maintenance of student databases, etc.) for the purpose of ensuring the database systems are in good working condition, are used to capacity by staff, and are accessible only to personnel with permissions.


• Compiles and submits data and periodic reports (e.g., Free/Reduced Lunch & EL data/reports, CALPADS, Medi-Cal, CRDC, etc.) for the purpose of ensuring funding & accountability targets.


• Creates reports and report options for the purpose of providing staff with information customized to their specific needs.


• Develops user information on basic systems' operations for the purpose of providing instruction and reference.


• Identifies issues related to the student information systems and software applications (e.g., duplicate records, problems in running reports, etc.) for the purpose of resolving user problems.


• Inputs data into information systems (e.g., student record updates, assessment records, attendance, lunch applications, EL status, Medi-Cal etc.) for the purpose of ensuring accuracy of data.


• Instructs staff on the use of the student information system (e.g., new applications, upgrades, updates, reports, etc.) for the purpose of ensuring proper and efficient use of systems.


• Maintains database systems for accuracy of information (e.g., removing duplicate records, updating records, etc.) for the purpose of ensuring availability of required items.


• Works with ed tech vendors (SchoolMint, School Messenger, Naviance, PowerSchool, etc.) to ensure that database systems and solutions are running smoothly and accurately, communicating with respective help desks to ensure correction as issues arise.


• Participates in meetings (e.g., in-services, workshops, etc.) for the purpose of communicating student information system capabilities while meeting org-wide goals.


• Presents information to stakeholders (e.g., administrators, school staff, etc.) for the purpose of communicating information, gaining feedback, and ensuring adherence to established internal practices.


• Provides technical support to stakeholders (e.g., system use, reporting problems, etc.) for the purpose of ensuring the smooth and effective operation of the student database systems.


• Researches work-related topics (e.g., changes in state reporting requirements, etc.) for the purpose of remaining current in the field and making recommendations to the organization.


• Responds to a wide variety of inquiries for the purpose of resolving problems while supporting site and district users.


• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements

Minimum Qualifications

• Skills, Knowledge and Abilities
  
  
  
  • SKILLS are required to perform single, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include preparing and maintaining accurate records.
  
  
  • KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: current generation office software; and database systems.
  
  
  • ABILITY is required to schedule a number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a variety of factors when using equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of processes. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of types of job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; establishing and maintaining effective working relationships; communicating with persons with diverse technical knowledge and skills; maintaining confidentiality; and working with frequent interruptions.
  
  

• Responsibility
  
  
  
  • Responsibilities include: working independently under broad organizational guidelines to achieve organizational objectives; leading, guiding, and/or coordinating others. Utilization of some resources from other departments is often required to perform the job's functions.
  
  

• Experience:
  
  
  
  • Job related experience with increasing levels of responsibility is required.
  
  
  • Education (Minimum): Targeted, job related education with study in job-related area.
  
  
  • Equivalency: Extensive work-related experience with increasing levels of responsibility.