Recruitment Coordinator

Recruitment Coordinator

Position Summary

The Recruitment Coordinator plays a critical role in supporting full-cycle recruiting operations and ensuring a seamless candidate and hiring manager experience. This position is responsible for coordinating recruitment activities, managing interview logistics, maintaining recruiting systems and records, and supporting workforce planning initiatives. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining strict confidentiality.

Key Responsibilities

• Coordinate full-cycle recruitment activities for assigned positions across multiple departments.
• Create, manage, and maintain job postings on internal and external recruiting platforms.
• Review incoming applications and ensure candidate information is complete, accurate, and compliant with established recruiting processes.
• Schedule and coordinate interviews between candidates, recruiters, hiring managers, and other stakeholders.
• Facilitate interview logistics, including meeting invitations, interview materials, and communication with all participants.
• Arrange candidate travel, lodging, and related accommodations when required.
• Maintain recruiting calendars and interview schedules to ensure efficient hiring workflows.
• Track candidate progress throughout the hiring process and provide timely updates to recruiting teams and hiring managers.
• Support workforce planning initiatives by maintaining recruiting reports, staffing data, and hiring metrics.
• Assist with temporary staffing, contingent workforce management, and vendor coordination as assigned.
• Maintain applicant tracking systems (ATS) and ensure recruiting records are accurate and up to date.
• Partner with internal departments to support onboarding activities and ensure a smooth candidate transition.
• Ensure compliance with company policies, employment laws, and recruiting best practices.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred, or equivalent relevant work experience.
• 2+ years of experience in recruiting coordination, human resources, talent acquisition, administrative support, or a related field.
• Experience coordinating interviews and managing multiple recruitment activities simultaneously.
• Strong organizational and project coordination skills with the ability to prioritize competing deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience working with Applicant Tracking Systems (ATS) and recruiting technologies preferred.
• Ability to build strong working relationships with leaders, employees, candidates, and external partners.

Preferred Qualifications

• Experience supporting high-volume recruiting environments.
• Knowledge of recruiting best practices and employment processes.
• Experience coordinating contingent workforce or temporary staffing programs.
• Familiarity with workforce planning, hiring metrics, and recruitment reporting.

Key Skills

• Recruitment Coordination
• Administrative Support
• Project Management
• Interview Scheduling
• Candidate Experience
• Workforce Planning
• Calendar Management
• Communication & Relationship Building
• Data Management & Reporting
• Microsoft Office Suite
• Applicant Tracking Systems (ATS)
• Organizational Skills

Experience Level

Intermediate Level (2-5+ years of relevant experience)

This is a Contract to Hire position based out of Fairfield, CA.

The pay range for this position is $35.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fairfield,CA.

This position is anticipated to close on Jul 31, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.