Contract Legal Executive Assistant (Litigation)

About Our Client

Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi‑billion‑dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast‑paced environment that values problem‑solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results‑oriented Legal Executive Assistant to join their team.

What You Will Do

• Serves as an executive level assistant for an attorney, managing the daily functions of their practice.
• Provides project management and support to ensure deadlines and milestones are met.
• Acts as a key liaison between attorneys, clients, and internal departments.
• Builds and maintains professional relationships, providing clear direction and constructive feedback on assignments.
• Delegates assignments to Legal Support Assistants (LSAs) and monitors progress.
• Collaborates with other LEAs or LAAs and provides mentorship to LSAs.
• Drafts, proofreads, and finalizes legal documents, correspondence, and presentations.
• Oversees the maintenance and organization of electronic and paper filing systems (DMS/repositories).
• Conducts research for case preparation and executive briefings.
• Oversees meeting planning and coordination, prepares agendas, and manages follow‑up requests.
• Manages billing matters, including prebills and serving as a liaison with the Billing Department.
• Manages the attorney’s calendar, schedules meetings, and organizes complex travel itineraries.
• Ensures the attorney’s expenses and time entry are processed correctly and timely.
• Must have Litigation knowledge and be able to e‑file in both district and state courts.

Who You Are

• Minimum five (5) years of professional executive administrative experience supporting partners and/or upper‑level leadership in a corporate or legal environment.
• Proven in‑depth knowledge of legal processes, procedures, and document types.
• Ability to communicate effectively, both verbally and in writing, in the native language of the region.
• Expert experience with technology and firm software, including proficiency in Word, PowerPoint, and Excel.
• Adeptness at using research tools, case management, and accounting software.
• Skilled in adapting to application upgrades and utilizing AI‑Powered Tools.
• Demonstrated proficiency in virtual firm collaboration tools such as Zoom and Teams.
• Exhibits the utmost professionalism and discretion when handling confidential information.
• Proven ability to offer solutions, prioritize tasks, and multitask efficiently in a fast‑paced setting.
• Available to work hybrid schedule: M‑F, 8:30‑5:00 PM PST (working onsite 3 days a week/2 remote).

Why Join This Team?

• Support a renowned, multi‑billion‑dollar global law firm with a reputation for excellence
• Work closely with high‑level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding

About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high‑performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.