Fund Development Coordinator

Fund Development Coordinator Location Oakland, CA (Havenscourt area) :

Position Summary:

The Coordinator (FDC) is entrusted with coordinating and learning various aspects of assigned fund development initiatives. The Coordinator is pivotal in driving their success by coordinating various components, ensuring effective communication among stakeholders, managing resources efficiently, and evaluating their impact. This role involves completing essential tasks, documenting deliverable completion, effectively communicating with stakeholders, meeting coordination, and reporting on achievements. The Coordinator manages various administrative tasks, coordinates logistics, collects data and statistics, completes reports, attends and documents relevant meetings, and facilitates communication and coordination among internal and external stakeholders.

Organizational Responsibilities include but are not limited to

• Upholding the Vision, Mission, Purpose, and Values of the Black Cultural Zone Community Development Corporation

• Participation in the Leadership Group

Role Accountability: Teams and Initiatives

(Assigned initiatives are subject to change based on funding and organizational needs).

• Strategic Direction, Alliances, and Growth Team

  • Events

  • Office of the CEO

  • Fund Development

    • Awards: Programs, Events, and General Operations

    • Capital Campaigns: Real Estate

• Marketing and Communications Team

Team Responsibilities include but are not limited to:

• Coordinating team programs, projects, and initiatives

• Analyzing, presenting, and reporting key performance indicators and progress

• Performing other duties required to support Team roles and responsibilities.

Role Responsibilities include but are not limited to:

Fund Development

• Support strategic fundraising plans aligning with the organization's mission and goals.

• Identify and prioritize funding sources, including individuals, foundations, and government awards.

• Coordinate submission of proposals to secure funding from foundations and government agencies with program staff to gather information and data for grant submissions.

Marketing and Communication

• Support Sponsorship Steward with corporate donation campaigns.

• Support relationship management with existing donors, ensuring timely acknowledgments and updates on the impact of their contributions.

• Identify potential new donors through prospect research and support prospect engagement with outreach campaign assistance.

• Coordinate the preparation of compelling fundraising materials and messaging to engage donors in collaboration with the marketing and communications team.

• Support the planning and executing of fundraising campaigns and events, such as annual appeals, online giving, and special events.

• Creates Initiative Briefs, One-Pagers, Updates/Achievements, Answers to FAQs, Presentations, and other forms of communication or collateral

• Gathers input and coordinates approval from Chiefs, Directors, and Portfolio Managers for submission of proposals.

• Ensures “Frequently Requested” Documents and Information is up-to-date and accurate.

• Orient internal stakeholders to the materials, KPIs, and deliverables.

• Ensures materials are disseminated effectively to stakeholders

Dashboard Management and Key Performance Indicators

• Collects, gathers, inputs, maintains, and updates performance and other data and statistics.

• Maintain submission and donor databases and records accurately and securely.

• Regularly update the deliverable trackers and dashboard with accurate and current information.

• Tracks completion of key tasks and performance items.

• KPI Tracking: Files and Upload Statistics and Other Information in appropriate Folders, Dashboard, and Reporting Forms

  • Manages the filing and uploading of statistics and relevant information related to the completion of key tasks, audits, the status of key performance indicators, other data, and statistics in all required internal or external folders, forms, dashboards, reports, check-ins and other documents

Folder Management and Deliverables Trackers (in Google Sheets and SmartSheets)

• Takes a leadership role in creating, reviewing, and managing initiative folders.

• Takes the lead in creating, reviewing, and managing initiative deliverables trackers.

Calendaring

• Calendar due dates for Fund Development, including Internal Meetings and Proposal Due Dates;

• Set up and utilize tools like Otter for meeting documentation.

Meeting Management, Participation, and Documentation

• Attend All External and Internal Meetings Related to Relevant Initiatives

• Attend All External Meetings, as and when needed, Related to Relevant Initiatives

• Plans, prepares agenda, creates presentations, facilitates meetings, and delivers content related to role and documents meeting notes, via recording and/or transcription

• Participates actively in external meetings, providing on-screen presence, taking notes, and fulfilling role requirements.

• Takes responsibility for creating and filing agendas, meeting notes, recordings, sign-in sheets, transcriptions, and other relevant documents in Appropriate Initiative Folders and other designated folders.

Reporting

• Manages the filing and uploading of statistics and relevant information related to the completion of key tasks, audits, the status of key performance indicators, other data, and statistics in all required internal or external folders, forms, dashboards, reports, check-ins, and other documents.

• Generate regular reports on fundraising progress and donor engagement.

Policies, Processes, and Procedures

• Create, Review, Update, and implement policies, Processes, and Procedures (PPP) for the Coordinator role.

• Reviews and provides information to support other related PPPs as necessary.

Compliance and Ethics:

• Ensure fundraising activities comply with all relevant laws and regulations.

• Uphold ethical fundraising practices and principles.

• Bachelor's degree in a related field (e.g., nonprofit management, fundraising, business).

• Proven experience in fundraising, including grant writing, donor cultivation, and campaign management.

• Strong interpersonal and communication skills.

• Excellent organizational and project management abilities.

• Knowledge of fundraising software and donor databases.

• Familiarity with ethical fundraising practices and legal compliance.

• Ability to work independently and as part of a team.

• A passion for the organization's mission and a commitment to its values.