RECORD MANAGEMENT DIVISION MANAGER II- Department of Building Inspection 0923 (157651) (San Francisco)

RECORD MANAGEMENT DIVISION MANAGER II - Department of Building Inspection 0923 (157651)

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Job Description

This permanent civil service (PCS) position supports the Deputy Director for Admin Services. Responsibilities include:

• Managing programs, operational activities, or projects within the section or program area;
• Supervising, training, and evaluating personnel; coordinating with consultants and contractors;
• Managing staff to achieve division goals, responsibilities, policies, and procedures;
• Monitoring work and coaching staff to improve performance;
• Evaluating procedures, identifying problems, and implementing new procedures;
• Participating in budget development, monitoring expenditures, and preparing reports;
• Developing operational policies for efficient section or program operation;
• Supervising two Permit Technician III staff (total of 16 staff);
• Training staff on operational duties;
• Maintaining operational measures and reporting monthly;
• Managing maintenance, digitization, indexing, reproduction of construction records, and customer service;
• Serving as Custodian of Records and representing the Department at depositions;
• Handling reports of residential building records, Sunshine requests, subpoenas, and records requests;
• Maintaining operational manuals, policies, and procedures for Records Management functions;
• Ensuring compliance with the Document Retention Policy;
• Communicating with Inspection and Permit Services on relevant issues.

Qualifications

EDUCATION: Baccalaureate degree from an accredited college or university; AND

EXPERIENCE: 4 years of professional experience in engineering, architecture, or administrative functions related to building plans, records, or permitting.

Education substitution: Additional experience or higher degrees may substitute for qualifications.

Desirable: Supervisory experience, masters degree in relevant fields, management skills, communication, problem-solving, human resources, interpersonal, leadership, and time-management skills.

Applicants may need to verify education and experience during the process. Falsification may disqualify applicants.

Selection involves supplemental questionnaires, evaluation of training and experience, and ranking on an eligible list. The list lasts 6 months, possibly extendable.

Additional details on application procedures, appeals, and employment benefits are provided in the full job posting.

Apply online at and ensure your contact information is current.

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