Administrative Associate 2

Title: Administrative Associate 2

Pay Rate: $26/hr

Job Type: 4+ month contract

Duration: Aug 2025 Jan 2026

Shift(s): Mon - Fri

Location: Palo Alto, CA 94305

Job Code: JPC-11301/1430208

Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a full-time* W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Job Description:

The University School of Medicine recognized for quality patient care, academics, research, and innovation seeks an Administrative Associate 2 to provide administrative or operational support working under general supervision within the general clinical and basic science landscape of the Department of Otolaryngology Head & Neck Surgery.

The Administrative Associate will establish effective work processes and systems to achieve the strategic as well as tactical goals of the supporting Faculty. In addition, the Administrative Associate will have versatility and may deploy to support other Divisions within the Department, as necessary. This is a fantastic opportunity to work in a dynamic environment while contributing to every aspect of this world-changing enterprise.

Duties include:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• Assist with administrative team overflows

Requirements:

• High school diploma and three years of administrative experience, or combination of education and relevant experience.
• Four-Year College Degree preferred
• Administrative experience within an academic setting.
• Proven ability to work productively, collegially, and diplomatically in an academic environment with a diverse and international group of individuals.
• Exemplifies positive energy and enthusiastic team player in a fast-paced environment and demonstrated ability to learn
• Familiarity with Stanford University policies, procedures, and Oracle Financials
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

TEKBERRY OFFERS A REWARD FOR REFERRALS!

Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

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