Human Resources Technician I

Human Resources Technician I

Recruitment Start Date 07/28/2025
Recruitment End Date 08/26/2025
Open Until Filled
First Consideration Date
Salary Range 36-1
Pay Rate $5,372.71 - $7,199.96 per month / $31.00 - $41.54 an hour
FLSA Status Non-Exempt

Benefits

Health & Wellness

• Fully-paid Medical, Dental, and Vision Insurance for eligible employees and dependents
• Choice of HMO or PPO with very low co-pays and out-of-pocket costs
• Flexible Spending Accounts for healthcare and dependent care
• Free 24/7 Employee Assistance Program
• Basic Life and AD&D insurance for employees only

Work-Life Balance

• 19 Paid Holidays and 12 Vacation Days annually
• 12 Sick Days annually
• Opportunity for remote work (up to two days per week) with manager approval
• Possibility of Modified Summer Schedule
• Professional Learning Opportunities
• No-cost Annual Staff Parking
• Free 24/7 employee assistance program
• Close proximity to the Metro rail system

Financial & Retirement Benefits

• CalPERS CalSTRS Retirement Plans with District-paid post-retirement medical, dental, and vision (if eligible)
• 457(b), 403(b), & Roth 403(b) Deferred Compensation Plans
• District paid employee post-retirement medical for those who qualify

General Description/Summary

POSITION SUMMARY

Performs a variety of technical and advanced clerical work in the human resources areas of personnel status transactions, recruitment, development and maintenance of personnel files, employee communications, and the writing and typing of mandated reports.

Minimum Qualifications/Education and Experience

- An associate degree, or the completion of at least sixty (60) college-level semester units, and two years of human resources-related experience; or, in the absence of an associate degree, or the completion of at least sixty (60) college-level semester units, four years of human resources-related experience.

Preferred Qualifications

- Demonstrates sensitivity to, understanding of, and ability to work with the diverse academic, socioeconomic, ethnic, religious, disability, gender, gender identity, sexual orientation, immigrant status, and cultural background of community college students, faculty, and staff; and successfully fosters and supports an inclusive educational and work environment.
- Two (2) years of experience working as a Human Resources professional in a higher education institution, large organization, or public agency.
- Experience with hiring and onboarding.
- Experience using Banner/ERP systems and/or PeopleAdmin (or similar applicant tracking system).

Licenses and Certificates

Essential Duties and Responsibilities

- Provides information on personnel policies, rules and regulations. Assists employees with insurance, retirement, and salary placement questions or problems.
- Receives and reviews documentation on new employees. Verifies information and eligibility for benefits and retirement. Creates a personnel file and prepares related reports.
- Prepares and distributes employee contract letters per offer and acceptance agreement.
- Maintains and updates all personnel files. Ensures that all paperwork is up-to-date and that files comply with record retention requirements.
- May compute and/or verify salary adjustments for employees based on range, step, longevity, and other changes occurring from changes such as annual adjustments, reclassification, and out-of-class assignments. Refers date, salary rate, and related information to the Payroll department for processing.
- Enters new employee information onto a relational database of human resources information (HRS). Sets up prompts or separate schedules for identifying dates of employee status change (e.g., step-in-grade, longevity, professional development, performance appraisal).
- Notifies administrative staff of due dates for performance evaluations. Monitors receipt and follows up on late evaluations.
- Arranges for fingerprinting of new employees for record checks as directed. Processes necessary paperwork.
- Maintains personnel files and other confidential information. This requires extreme discretion when dealing with oral and written communications about employees.
- Provides procedural instructions and guidance to staff on recruitment and selection procedures, including strategies for outreach and the design and use of candidate testing and selection methods.
- Prepares and distributes position vacancy announcements, creating and presenting advertisements to newspapers, periodicals, external agencies, web sites, and other areas of access. Works with publishing agencies, newspapers, and employment agencies to post and monitor activity relating to job announcements.
- Accepts, controls, and processes applications for full and part-time positions. Reviews applications for required information, including, as appropriate, transcripts. Develops and maintains applicant mailing lists, ensuring up-to-date information.
- Sets up systems for centralized handling of recruitment activities such as, but not limited to, document control, information flow, and communications.
- Monitors the progress of selection committees during screening, assessment, and interviews. Facilitates committee processes by scheduling meetings, logistics, candidate testing, and communications.
- Composes letters regarding employment or other personnel matters. Processes wage verifications by phone or mail.
- May compile reports for external agencies. May compile statistics and trends. May calculate employee costs for specially funded programs.
- May conduct new employee orientations.
- Performs other duties as assigned that support the overall objective of the position.

Knowledge, Skills and Abilities

- Requires a working knowledge of generally accepted personnel management practices, including fair employment practices and laws.
- Requires a working knowledge of recruitment and employment techniques, methods, and procedures including those for assuring equal employment opportunity.
- Requires a basic knowledge of the features of classification, payroll procedures, and employee benefit plans.
- Requires demonstrated skills at using a personal computer for word processing, tabulating data on spreadsheets, accessing and entering data onto relational databases, verifying numerical and demographic information, and entering information onto established data entry screens.
- Requires sufficient math skills to compute sums, averages, products, and quotients.
- Requires sufficient human relation skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions, and to facilitate discussions in individual settings.
- Requires language, grammar, and writing skill to prepare professional correspondence, position advertisements, and informational brochures.
- Requires the ability to carry out all aspects of the position.
- Requires the ability to interpret the policies, procedures, techniques, and rules governing human resources management at the District.
- Requires the ability to achieve harmony and cooperation in communications with others.
- Requires the ability to prepare professional correspondence for routine communications.
- Requires the ability to learn and apply laws, regulations, policies and procedures for equal employment opportunity.
- Requires the ability to learn and apply the provisions of the District's collective bargaining agreements dealing with recruitment, selection, transfer, and assignment of salaries.
- Requires the ability to maintain up-to-date files and ensure security and confidentiality of employee information.

Physical Abilities

- Position involves light work including some walking, standing, stooping, occasional carrying and lifting of lightweight materials (under 20 pounds).
- Requires visual acuity and depth perception to recognize words and numbers; hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment.
- Requires speaking and hearing ability sufficient to hear over a phone and carry on conversations.

Working Condition

- Work is performed indoors where minimal safety considerations exist.

Department Human Resources
Job Category
Assignment
Percentage of Time 100%
Months per Year 12 months
Work Days per Week M-F
Work Schedule per Day M-F 8:00 am - 5:00 pm
Work Shift Days
Bargaining Unit Classified

Citrus College Diversity Statement

CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of Citrus College to not discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because they are perceived to have one or more of the preceding characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applications are considered legal documents, and as such, all areas of the application must be completed, or your application packet will be considered incomplete and will not be moved forward. While it may be appropriate in some areas of your application to use "NA" (not applicable), do not use terms such as "see resume" or "see attached". When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the "Finished Attaching Documents" button and confirming. It is advisable to attach "Optional" documents first, and then "Required" documents once you are ready to click on the "Finished Attaching Documents" button and confirming.

Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Additional documents CANNOT be added to your electronic application packet once you click on "Finished Attaching Documents" and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE/COMPRESS THE FILE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on "Finish Attaching Documents Later". Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected "Finished Attaching Documents" and have received a confirmation number, and you will not be able to apply for a position after the position has closed.

About Transcripts

- Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
- Official transcripts will be required at the time of the job offer.
- Transcripts must be from the awarding institution and must show that the degree has been awarded (or conferred) and the year.
- Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
- All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
- Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.

Selection Process

- A selection committee will review application packages of those candidates who have met the minimum qualifications for this position and will select a limited number of qualified candidates for an interview.
- Each candidate may be asked to deliver a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled.
- Each candidate may be asked to complete a writing prompt just prior to the interview.
- Travel costs must be borne by the applicant.
- Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President.
- If selected as a finalist, the candidate permits the District to contact current and former employer(s) to investigate employment history.

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