Professional Assistant - Litigation (Hybrid) (San Francisco)

Keller and Heckman LLP is an internationally recognized law firm headquartered in Washington, D.C. The firm is seeking an experienced Professional Assistant to support lawyers in our San Francisco office handling complex state and federal litigation matters. This role is integral to maintaining the accuracy, organization, and timely execution of court-related work in a fast-paced legal environment.

Key Responsibilities

• Prepare, format, proofread, and electronically file pleadings, motions, discovery materials, and correspondence in California state and federal courts.

• Manage litigation calendars and track court deadlines.

• Coordinate meetings, depositions, hearings, and travel arrangements.

• Maintain organized electronic and physical case files.

• Communicate professionally with clients, court personnel, and internal team members.

• Monitor and route incoming communications to ensure timely follow-up.

• Support time entry, billing review, and expense processing.

• Perform additional administrative duties as needed to support the litigation team.

Qualifications

• Minimum of 2 years of litigation legal assistant experience, preferably supporting California state and federal matters.

• Demonstrated experience with California court rules and e-filing procedures.

• Experience supporting multiple lawyers and managing competing deadlines.

• Strong attention to detail and organizational skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office and document management systems.

• Ability to work additional hours as required to meet deadlines.

Core Competencies

• Client service orientation with a professional and responsive demeanor.

• Commitment to accuracy and high-quality work product.

• Ability to prioritize effectively in a deadline-driven environment.

• Professional communication with lawyers, clients, and court personnel.

• Sound judgment and discretion in handling confidential information.

• Collaborative and proactive team approach.

Hybrid Work Arrangement

This role follows a hybrid work model. Hybrid schedules are determined based on role requirements and business needs. Must be local to San Francisco, CA area.

Compensation

The anticipated salary range for this position is: $65,000 - $90,000, representing the low and high end of the salary range. Actual compensation will be determined based on experience, skills, and qualifications, consistent with California law. This position is Non-Exempt and eligible for overtime in accordance with applicable federal and California wage and hour laws.

Benefits

Keller and Heckman LLP offers a comprehensive benefits package including medical, prescription drug, vision, dental coverage; 401(k) retirement plan; paid time off; and additional firm-sponsored benefits.

Equal Employment Opportunity

Keller and Heckman LLP is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law.

How to Apply

Interested candidates should submit a resume and cover letter to [email protected] referencing the Professional Assistant - Litigation position.

Recruiters

Keller and Heckman LLP is not currently accepting unsolicited resumes from search firms or recruiters for this position. Any resume submitted by a search firm or recruiter without prior approval from the firm’s Human Resources and Recruitment Manager will be considered unsolicited. Search firms or recruiters will not be entitled to any compensation in connection with the unsolicited submission of a candidate, regardless of whether Keller and Heckman LLP hires the candidate. In addition, search firms or recruiters should not contact any lawyers or other firm personnel directly regarding this position, other than the firm’s Human Resources and Recruitment Manager.