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Accounts Payable Specialist POST NUMBER: 482002

Irvine, CA

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join a fast-paced, growing organization. This role is responsible for managing the full-cycle AP process, ensuring accuracy, compliance, and strong vendor relationships.

Key Responsibilities

  • Process and pay vendor invoices accurately and timely
  • Partner with Purchasing and Warehouse to resolve 3-way match discrepancies
  • Assist employees with AP inquiries, purchase order creation, and general support
  • Serve as the primary point of contact for vendor inquiries
  • Ensure invoices are properly coded and approved in accordance with company policy
  • Manage vendor onboarding, including P2P system setup and banking verification
  • Support month-end close activities (accruals, invoice entries, etc.)
  • Maintain and improve AP workflows and processes
  • Generate ad hoc reports for internal stakeholders as needed

Qualifications

  • Bachelor’s degree in Accounting or related field
  • 1-3 years of Accounts Payable experience, including 3-way matching in a manufacturing environment
  • Experience working in large-scale organizations (required)
  • Background in manufacturing and/or distribution environments (required)
  • Experience with ERP systems, ideally NetSuite or Oracle Fusion
  • Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables, SUMIFS)
  • Ability to multitask and operate in a fast-paced environment
  • Strong communication, problem-solving, and interpersonal skills
  • Self-starter with a high level of ownership and attention to detail
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Posted 2026-08-06

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