Conference and Event Manager

Conference and Event Manager 1458171

• Hourly pay: $45/hr
• Worksite: Leading university (Stanford, CA 94305 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 12 Month Assignment, Possible extension or conversion

A leading university is seeking a Conference and Event Manager to join the Graduate School of Business . The successful candidate will work closely in partnership with the department and event owners to plan and execute conferences and events, such as high-profile speaker visits, academic conferences, seminars, executive programs, student-facing educational opportunities, and other university-related events

Conference and Event M anager Responsibilities:

• Serve as project leader on specific events, overseeing all aspects of each event and coordinating teams that plan, implement and manage event logistics such as: AV, equipment/furnishings, registration, catering, managing vendors, etc. Provide on-site event management and support.
• Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
• Manage venue scheduling, including strategies around scheduling, reservation requests, calendar conflicts and venue usage.
• Provide support for virtual and hybrid events.
• Communicate with visiting entities such as speakers/panelists, alumni, and program participants for assigned events.

Conference and Event Man ager Qualifications:

• 3+ years of relevant experience.
• Bachelor's degree.
• Experience in higher education is preferred.
• Demonstrated success managing event teams and planning, developing budgets and meeting budget goals.
• Excellent project management skills, and the ability to manage complex timelines and multiple projects.
• Proficient in managing Zoom meetings and Webinars and/or willingness to learn.
• Ability to work both independently and as part of a team.
• Exceptional hospitality and customer service skills with the ability to cultivate partnerships.
• Knowledge of cloud applications such as Google Workspace, Microsoft 365, Eventbrite. Willingness to learn the department reservation system and other applications.
• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Shift:

• 8:00 AM-5:00 PM.
• Some evening and weekend work anticipated; schedule is variable.

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