Assistant Manager, Events - On-Call
Reports to: Senior Manager, Events
Job Type: Regular – Part-Time
Job Classification: Hourly (Non-exempt)
Workplace Location: Los Angeles – Academy Museum, 8949 Wilshire, Pickford, Fairbanks Summary/Objective:
The Assistant Manager, Events will serve as the on-site logistics and hospitality lead for private events, including screenings, receptions, conferences, multi-day programs, and film/television shoots at the Academy Campuses in Los Angeles and Beverly Hills. The position requires a solutions-oriented, highly organized, production-minded leader who has experience collaborating with multiple teams in a fast-paced environment. This is a client-facing role primarily for evening and weekend events with some early morning and late-night shifts required. Essential Functions of the Job:
- Serve as on-site manager for events, screenings, receptions, and activations at Academy venues during evenings and weekends.
- Write, edit, and submit work orders based on event schedules and layouts. Review and absorb contracts, proposals, and production documents for full project scope; make edits and recommendations as needed.
- Coordinate with operating teams (e.g., Campus Operations/Facilities, Catering, Engineering, I.T., Security, Theater Operations, Visitor Services) to execute work orders and event requirements in accordance with agreements.
- Attend site visits, production calls, and post-mortems as scheduled.
- Collaborate with clients, staff, and vendors to pivot and problem solve in real time based on schedule changes and additions.
- Manage special projects as assigned.
- Support internal events and programs as needed.
- A minimum of 4 years’ experience in events, production, hospitality and/or operations required.
- A reliable form of transportation is required.
- Evening and weekend availability is required.
- Friendly, collaborative, and solutions-oriented attitude.
- Intermediate proficiency in Microsoft Products (Outlook, Excel, Teams), Airtable, and Google Products.
- Familiarity with layout/seating programs.
- Bachelor’s degree or professional certification in hospitality or event management a plus.
- Supervisory and/or client service experience a plus.
- Working on site/floor management required during events (including installation and strike hours) and site inspections as scheduled.
- Ability to move up to 50 lbs.
- PTO and sick time
- Agile/hybrid workplace structure; flexibility to work from home (outside of scheduled events, installs, strikes, and site tours).
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