Clerk III

Online applications are only accepted for current available positions.

Incomplete applications will be rejected. Resumes are not accepted in lieu of an application and/or the Work History section.

Any position posted may be closed or extended at any particular time during the advertisement period at the discretion of Comal County.

The Clerk III is responsible for processing and maintaining all criminal and civil legal instruments and records for the Justice of the Peace. This individual will process all requests for defensive driving and deferred disposition accurately process incoming mail determine and collect appropriate fees and fines and create process and maintain legal documents. The Clerk III will have daily contact with the public local law enforcement agencies attorneys and other county departments.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily and can distinguish between civil criminal and juvenile documents for processing. Duties include the following:

CRIMINAL FILE MANAGEMENT:

• Prepare files for new criminal filings.
• Prepare and process all requests for defensive driving deferred disposition community service and payment plans.
• Process all appropriate orders signed by the Judge and disburse appropriately.
• Monitor all defensive driving and deferred disposition cases for compliance.
• Receive documents and appropriate fees from defendants public law enforcement officers or through the mail and process accordingly.
• Accept pleas from defendants and schedule hearings and trials.
• Analyze documents and determine proper process (precepts warrants subpoenas writs etc.) and issue accordingly.
• Complete appropriate process by verifying the accuracy of data to be entered in computer court files a timely manner.

PRE-FILING CRIMINAL MANAGEMENT:

• File and assign examining trial number on Felony and Class A/B Misdemeanor complaints prior to indictment or information including warrants for arrest.

POST-COURT CRIMINAL FILE MANAGEMENT:

• Prepare all legal documents (Judgments Dismissals etc.) pursuant to judges findings under the supervision of the Court Coordinator.

JUVENILE PROCEEDINGS - FAILURE TO ATTEND SCHOOL (TRUANCY):

• Assign secured case numbers to new cases and enter verified data into the computer.
• Prepare case file for Court ensuring that all associated papers received are included in the file. Issue summons to parents and child.

CIVIL FILE MANAGEMENT:

• Prepare files for new civil filings.
• Prepare and process all civil documents received from the public or attorneys.
• Create and process citation service documents.
• Prepare orders associated with Evictions and Small Claims.
• Prepare orders for mediation.
• Schedule hearing and maintain dockets.
• Prepare various writs including execution and possession.
• Prepare and file occupational driver licenses.
• Works closely with Constables office to ensure accurate and timely service of citations.

PROVIDE SERVICE TO PUBLIC DIRECTLY OR INDIRECTLY BY:

• Greeting and determining service needs of public attorneys etc.
• Providing information to the public concerning office procedures.
• Calculating and explaining charges.
• Receiving payment from the public and making change.
• Keeping records of transactions.
• Generate copies of legal documents and distribute them to appropriate agencies or the public.
• Assist the public in searching records electronically and manually.

FILE DOCUMENTS AND PROCESS MAIL BY:

• Gathering materials to be filed from departments and employees.
• Stamping date and time of receipt on incoming mail.
• Reading incoming material to determine essential information such as content or title for distribution to appropriate clerk or department.
• Sorting mail according to destination and type.
• Re-addressing undeliverable mail.
• Folding letters and inserting them in envelopes.
• Separating outgoing mail from in-house.
• Typing and indexing information on file folders.
• Determining where documents will be filed and placing documents in files.
• Locating and removing documents from files upon request.
• Recording documents removed and retrieving those not returned.
• Assisting other office personnel.

ADDITIONAL DUTIES:

• Receive and place telephone calls.
• Type from rough drafts; write and type routine letters and memorandums.
• Perform simple bookkeeping tasks.
• Attend meetings scheduled by the Computer Service Department as directed by the Court Coordinator.
• Attending yearly continuing education seminars.
• Performance of any other responsibilities to maintain the operation of the office without interruption.
• Attendance is an essential function of the job.

Note : The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is assigned by the supervisor.

EDUCATION and/or EXPERIENCE

High School Diploma or GED equivalent required; two (2) years experience in general office procedures and direct contact with the public; ability to navigate and use general functions of Microsoft Word Microsoft Excel and Microsoft Outlook is required; basic computer literacy required; basic accounting procedures; experience with criminal/civil case filing procedures and familiarization with legal documents; or any equivalent combination of experience and training which provides the required knowledge skills and abilities.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Ability to speak Spanish preferred but not required.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

This is a sedentary position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel objects tools or controls; and talk or hear. The employee is occasionally required to stand walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus. The employee must occasionally lift and/or move up to 25 pounds (forms files etc.). Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

*If you require reasonable accommodation in completing an application any pre-employment testing the interview process or otherwise participating in the selection process please direct your inquires to Comal County Human Resources at or .