Project Billing AR Specialist

Position Overview

We are looking for a highly organized Project Billing & Accounts Receivable Specialist. This role is responsible for overseeing customer invoicing, monitoring receivable accounts, administering project-related billing activities, and ensuring compliance with contractual and regulatory requirements. The ideal candidate possesses strong analytical abilities, attention to detail, and experience working in a construction, public works, or project-based environment.

Key Responsibilities

• Manage invoicing and collections activities to ensure timely receipt of payments and maintain healthy cash flow.
• Prepare, review, and submit progress billings for commercial, municipal, and public works projects.
• Monitor project completion percentages and verify billing accuracy against contract requirements.
• Reconcile contract values, approved change orders, and previously invoiced amounts.
• Calculate retention balances and process closeout billings upon project completion.
• Prepare and maintain lien waiver documentation, including conditional and unconditional releases.
• Coordinate certified payroll reporting and prevailing wage compliance for applicable projects.
• Review employee labor classifications, wage determinations, and fringe benefit reporting for accuracy.
• Maintain organized project files and supporting documentation for audits, inspections, and client requests.
• Work closely with project managers and accounting staff to resolve billing discrepancies and payment issues.
• Ensure all financial records, payroll submissions, and project documentation meet contract and regulatory requirements.
• Assist with account reconciliation, reporting, and month-end accounting activities.

Qualifications

• Minimum of 3 years of experience in accounts receivable, project billing, construction accounting, or a similar financial role.
• Experience with certified payroll processing and prevailing wage reporting requirements.
• Familiarity with public works contracts and project-based accounting practices.
• Experience utilizing accounting software such ProContractor, or related financial systems.
• Excellent organizational skills with the ability to manage multiple deadlines simultaneously.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.