Office Administration Assistant
- The San Diego Food Bank feeds approximately 400,000 people every month in partnership with 450 nonprofit community partners.
- We are the fourth largest independent food bank in the country.
- We distributed 52 million pounds of food in fiscal year 2024-2025; almost 45% of that food being fresh produce.
- We have a 99% rating on Charity Navigator.
- Provide administrative and clerical support to the Vista location, supporting the daily operations and Food Pantry, including data entry, document preparation, filing and photocopying.
- Assist in the creation of reports, presentations, and outreach materials.
- Support the planning and coordination of events, including logistics, setup, and material preparation.
- Set up meeting spaces and ensure common areas remain clean, organized, and functional.
- Coordinate with external vendors and contractors as needed.
- Work closely with the site General Manager and the Manager of Administration to support ongoing operational needs.
- Take initiative on office-related projects, demonstrating adaptability and a hands-on approach.
- Provide flexible administrative support across departments as needed.
- Perform other duties as assigned to support the efficiency and functionality of the Vista warehouse.
- Other duties as assigned.
- Graduation from high school or G.E.D equivalent or equivalent combination of training and experience that obtains the knowledge, skills and abilities outlined above.
- Familiarity with office equipment such as computers, fax machines, and printers.
- Understanding of administrative support tasks, such as data entry, record keeping, and document preparation.
- Understanding of maintaining confidentiality and handling sensitive information.
- Competence in using a wide range of hand and power tools.
- Strict adherence to safety protocols and the ability to identify and address safety concerns.
- Excellent communication skills, both verbal and written.
- Handle confidential and non-confidential matters with discretion and professionalism.
- Adapt to the unique needs of a fast-paced and dynamic work environment.
- I nteract effectively, build relationships, and demonstrate a high level of cooperation.
- Communicate effectively with colleagues, supervisors, and management regarding maintenance and facilities progress, equipment status, and potential issues.
- Problem-Solving: Ability to diagnose issues, troubleshoot problems, and find effective solutions.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy in performing administrative tasks.
- Problem-solving skills to address facility and operational needs.
- Collaboration and teamwork to work effectively with colleagues.
- Bilingual in Spanish, mandatory.
- A market-level competitive salary is between $23.00 - $26.00 per hour based on experience.
- The compensation package includes a competitive salary and an excellent benefits package including: 403(b) plan with 200% employer matching; excellent health care coverage with free employee medical, dental and vision plans; company paid term life insurance; and a generous accrual of paid vacation and sick leave.
- Monday – Friday from 7:30am – 4:00pm.
- This position rarely requires OT, weekend shifts, or long hours.
- This position requires some travel to other site.
- Interested and qualified candidates should apply below.
- Submissions missing a resume will not be considered for the position.
- Background check and drug test are required for the position before employment starts.
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