Administrative Generalist (Santa Rosa)

Our client is a fast-growing, a start-up AI company operating at the forefront of artificial intelligence, is seeking a high energy and eager Administrative Generalist. This is a dynamic, early-career opportunity for someone looking to gain exposure to workplace operations, recruiting, and people operations within a high-growth AI company. The role sits at the center of day-to-day business operations, supporting a team that is actively building and scaling technology that powers next-generation AI systems. You’ll play a key role in ensuring the office runs smoothly while also contributing to candidate experience, internal events, and employee operations. This role is designed as a launchpad for growth. There is a strong intention for this individual to evolve within the company, taking on increased responsibility and advancing into broader operational or strategic roles as they gain experience.

**Please note this is a onsite, temp-to-perm role based in San Francisco, CA. Pay will be $100k-$120k/yr.**

Key Responsibilities:

• Support daily office operations, including supplies, organization, and logistics
• Act as a go-to resource for in-office needs and troubleshoot issues in real time
• Assist with vendor coordination and facilities-related tasks
• Help plan and execute team events, candidate dinners, and offsites
• Manage logistics, timelines, and day-of execution
• Coordinate communications and scheduling for events
• Provide backup support to the recruiting team as needed
• Schedule interviews and manage workflows in Ashby
• Ensure a seamless and positive candidate experience
• Assist with onsite interview logistics and coordination
• Support onboarding logistics and HR administrative tasks
• Help maintain organized documentation and scalable processes
• Step in to support team members during busy periods or absences
• Handle ad hoc tasks and problem-solve across teams
• Assist with templates, documentation, and process improvements

Qualifications:

• 1–3 years of relevant experience in office operations, events, or a similar support role
• Experience with events or coordination (professional, academic, or extracurricular)
• Early-career candidate (new graduates encouraged to apply)
• Highly organized with strong attention to detail
• Positive, high-energy attitude with a team-first mindset
• Ability to manage multiple priorities and adapt quickly
• Strong written and verbal communication skills
• Comfortable in a “floater” capacity, stepping in to support both events and general office needs as they arise
• Comfortable working in a fast-paced, high-growth environment
• Based in San Francisco or ready to relocate immediately
• Excited to work in-office five days a week

Please submit your resume for consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.