Administrative Support Analyst

Job Description and Duties

Under the direction of the Policy and Support Services Manager (Supervisor I), the Analyst II is responsible for performing a variety of analytical and program support functions for the Human Resources Office (HRO). The Analyst II serves as the contracts and procurement liaison for HRO, responsible for inventory control, as well as assisting with the coordination and maintenance of the DMV Employer Pull Notice program for the department.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

To be considered for this Analyst II job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

To be considered for this Analyst I job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

You will find additional information about the job in the .

Working Conditions

The position is located at: 1416 9th Street, 13th Floor, Sacramento, CA 95814.

Permanent/Full-time
Monday – Friday

Employees in this position work in an office setting in a high-rise building in downtown Sacramento, and are required to work extensively on computers as necessary for drafting of letters, other documents, research, email communication, file review, training, and other purposes.

Special Requirements

Instructions: The SOQ must be no more than two pages in length, with one-inch margins, and in 12-point Arial font. Responses must be numbered and presented in the order as they appear in the job announcement. Artificial Intelligence cannot be used to respond to the Statement of Qualifications questions for this job control.

Statement of Qualifications (SOQ) - Please attach your SOQ to your application. Applications received without an SOQ will not be considered. Resumes and cover letters will not be accepted in place of an SOQ.

1. Describe y our experience providing excellent customer service.
2. Provide your experience collecting information and using that information in a report.
3. Describe your experience with contracts, procurement and/or inventory control.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Excellent customer service skills.
• Experience analyzing, interpreting, researching, and applying laws, policies, and procedures.
• Excellent analytical skills.
• Excellent verbal and written communication skills.
• Ability to administer training records and related reporting for an organization.
• Knowledge of the contract development, procurement and administration processes.
• Experience working with relational databases and developing reports.
• Ability to effectively lead, coach, and train staff.
• Experience administering policies and procedures with broad organizational impacts.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Health, Dental, and Vision Benefits
• Convenient location close to restaurants and shops
• Retirement (CalPERS)
• 401(k) and 457 Plans
• Employee Assistance Program (EAP)
• Public Transit Subsidy
• Generous Paid Vacation and Sick Leave
• Deferred Compensation Program
• Career Development Program

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please see Special requirements section of the posting for instructions on the Statement of Qualifications.