Accounting Clerk

Job Description

Job Description

Accounts Payable Clerk Job Description

An Accounts Payable (AP) Clerk is responsible for managing a company’s outgoing payments to vendors, suppliers, and other third parties, ensuring accuracy, timeliness, and compliance with financial policies.

Key Responsibilities

• Invoice Processing: Receive, verify, and process invoices for goods and services, ensuring accuracy before payment interviewguy.com.
• Payment Authorization: Obtain and document payment approvals from relevant stakeholders Indeed.
• Payment Execution: Schedule and process payments via ACH, wire transfer, or check according to invoice terms (e.g., Net 30, Net 60) Indeed.
• Vendor Management: Maintain vendor files, update contact and banking information, and ensure compliance with tax requirements (e.g., W‐9s) Whittier Area Community Church.
• Reconciliation: Reconcile accounts payable ledgers, identify discrepancies, and resolve issues interviewguy.com.
• Expense Processing: Handle employee expense reports, petty cash, and reimbursements Indeed.
• Reporting & Compliance: Prepare monthly reconciliations, cash requirement reports, and year‐end 1099 forms Whittier Area Community Church.
• Audit Support: Provide documentation and data for internal and external audits Whittier Area Community Church.
• Other Duties: Assist with month‐end and year‐end close procedures, special projects, and vendor dispute resolution Whittier Area Community Church.

Skills & Qualifications

• Strong understanding of accrual accounting principles and bookkeeping Whittier Area Community Church.
• Proficiency in Excel and other accounting software.
• Ability to work independently and as part of a team.
• Excellent communication and attention to detail .
• Experience with vendor management and payment processing .
• Familiarity with internal controls and compliance requirements.

Typical Work Environment

• Setting: Finance department, non‐profit, or corporate office.
• Work Hours: Standard business hours, with possible overtime during month‐end or audit periods.
• Tools: ERP systems, accounting software, ACH/wire transfer platforms