Administrative Systems Support Specialist

Administrative Systems Support Specialist

JOB-10045833

Anticipated Start Date

2/16/2026

Location

Richland, WA

Type of Employment

Contract Hire

Employer Info

Client is a global leader in subsea, onshore/offshore and surface projects, providing engineering, procurement, and construction services.

Job Summary

The Administrative Systems Support Specialist supports office and administrative teams by maintaining and assisting with systems, software, and work processes related to document control and records management. Provides day-to-day operational support across a complex software environment, ensuring tools and workflows function efficiently for both departmental and project needs. Works independently within established procedures while exercising sound judgment and handling confidential information as needed.

Job Description

• Plans, schedules, and monitors own work within a limited time horizon, using applicable methods, procedures, tools, equipment, and standards effectively
• Responds to customers’ needs, questions and concerns in an accurate, effective, and timely manner and expedites corrective actions
• Performs specific tasks while utilizing established Records and Information Management standards and methods
• Support the conversion from SharePoint 2016 to SharePoint Online. Develop, maintain and support SharePoint sites.
• Support the conversion from current eforms platform to Microsoft PowerApps. Develop, maintain and support PowerApps eforms.
• Provide interdepartmental customer support for O&AS applications
• Troubleshoot data anomalies, and/or report discrepancies.
• Produce reports using standard office automation tools such as MS Excel and Word.
• May assemble and compile data to assist in process development.
• Interface on a routine basis with a variety of project personnel providing support/responding to questions.
• Keep abreast of department technologies, techniques, and services relevant to area of responsibility and make recommendations for work process improvements, procedures and practices.
• Adjust priorities according to direction.
• Operate standard office equipment, including automation tools.
• Ability to work overtime on short notice, as needed
• Other duties as assigned by supervisor

Skills Required

• Intermediate to advanced knowledge of computer applications, particularly Microsoft Word, Excel, and Outlook
• Possess a high degree of flexibility, demonstrate a positive attitude and work effectively with a variety of team members and collaborate with multidisciplinary teams.
• Ability to work independently as well as in a teaming environment
• Good analytical, problem solving and troubleshooting skills
• Possess excellent attention to detail
• Ability to communicate information clearly and effectively, both verbally and in writing
• Self-motivated with the ability to prioritize, meet deadlines and manage changing priorities
• Good organizational skills
• Effective interpersonal skills (ability to relate at all levels of the organization) with a positive, customer service-oriented attitude
• Must be willing to learn new processes, procedures, and software
• Must be able to follow established quality methods and procedures
• Experience in extracting reports and performing queries in databases.
• Experience with workflow and/or form development
• Experience with Power Platform applications and development
• Experience in AI training and application development
• Knowledge of user interface/user experience principles
• Some experience with SQL, HTML and programming with ASP .NET
• Customer service skills relating to issue resolution
• Experience in document control and records management work processes
• Experience with SharePoint Online (page design, site setup, list/library building)

Education/Training/Certifications

• Bachelor’s degree in related business field and 1 year related (field) experience or high school diploma and 7 years related (field) experience

Additional Requirements

• Must possess the right to work and remain in the United States without visa sponsorship now or in the future.
• Must be able to complete and pass a pre-employment drug screen, physical (if located at the construction site), and background check which includes verification of employment and education.
• Must be able to obtain a Department of Energy badge for access to the Hanford Site. (Even if teleworking, must still be able to comply with security requirements to obtain a badge)

GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.